dear all, finally, as a result of a joint work of all boo members, the allocation for all of us for 2020 is on line and accessible to all at https://docs.google.com/spreadsheets/d/1AU5Y8aYA3se1wGvVMGMt84R6kGdv9Xk_PjPPsKZ9iEE/edit?usp=sharing by clicking the above link you shall have view rights over the spreadsheet (let me know if this does not happen). with this email i'd like to clarify some aspects on two main points: allocation and timesheet. *1. allocation* main novelty with respect to previous years is the formal existence of *"internal projects" *as announced during several meetings (most recent one the all-hands meeting). internal projects allow concerned people to account for their own work for the portion of their work indicated *as a maximum* if the specific performed work cannot be accounted to any funded project. the accounting to internal projects will be carefully verified at signature time of your monthly timesheet by your responsible boo member with the aim of checking if the specific time accounted cannot be instead accounted to any funded project. for some of you the total allocation in a specific month, i.e computing all the allocations for the specific month, might not be exactly 100%. if that is your case, please verify your monthly allocation with your boo member responsible. for some projects, particularly the last new ones, allocation is not yet completed. again this could be verified, if needed, with your responsible boo member. anyhow, the allocation has to be considered as a guide, as in some months you may have worked with different allocation percentages. what matters is the total at the end of the year. of course data will be monitored and eventually new allocations can be made. anyhow, please verify your timesheet with your responsible boo member. *2. timesheet* due to the novelties introduced i created (here attached for your convenience) a new version of the timesheet. column code takes values from a predefined list. in that, long, list you have: - european commission funded projects (code starting with eu) - eit digital funded projects (code starting with ei) - german funded projects (code starting with de) - internal projects (code starting with &) - off days (code starting with $) if you want to see what code your project corresponds to, check the "support" sheet of the timesheet. the timesheet is flexible enough allowing hours allocation. start time and end time are pre-set to 9:00 and 17:45 respectively. the day total is computed taking into account 45 min lunch break. normally you shall leave as it is, but of course if you split your day in many slots you have to check and compute the day total by your self ... ;-) please note that in the account hours you cannot normally exceed 8 hour per day, for sure not 40 hours per week (20 for working students). differences shall be discussed with your responsible boo member. please remember to write a short, sharp description of what is done in the "description carried out in the month" text area. this is mandatory as it is particularly useful to report activities done while compiling the project progress reports. travel expense (column 8) shall match the total exposed in the travel request form (please refer to the email sent by andrea earlier this year). the expense is just the total of the travel (not needed the split per day!) and can be put either at the start day or end day of the travel itself. eventually specific travel descriptions can be put in the "description carried out in the month" text area. the rule here is that days of travel must match the travel request form. column 9 is the description NOT of column 8 (which is in the travel request form or the description area!), but it describes any other expenses done for the project different from those about business travelling. bottom line, the timesheet is rather flexible, but of course i'm not here to make your life uselessly complicated. so, if you wish, you can aggregate single hours worked on a task in several days in a single day. for example you have worked 1 hour per day on a certain task, then you can put 5 hours on a specific day of that week, or if they have more even have a full day for that task. as per the allocation point 1 above, what matters is the total. as always, i'm here at your full disposal for any clarification and help on the matter. ciao, stefano -- Stefano De Panfilis Chief Operating Officer stefano.depanfilis at fiware.org <charlotte.kotterman at fiware.org> www.fiware.org Mob: +393357542567 Skype: depa01 twitter: depa01 <https://twitter.com/fiware> -- Stefano De Panfilis Chief Operating Officer stefano.depanfilis at fiware.org <charlotte.kotterman at fiware.org> www.fiware.org Mob: +393357542567 Skype: depa01 twitter: depa01 <https://twitter.com/fiware> -------------- next part -------------- An HTML attachment was scrubbed... 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