dear all, finally, as a result of a joint work of all boo members, the allocation for all of us for 2022 is now on line and accessible to all at https://docs.google.com/spreadsheets/d/11O0SLdRs0LTM7Ke41KZTP5MxmicRJS1Hef6jlDiepZw/edit#gid=0 by clicking the above link you shall have "view" rights over the spreadsheet (let me know if this does not happen). as usual this is an estimation expressed in percentage (in top left the legend on how to translate the estimate in hours) of your allocation for a specific project in a specific month. with this email i'd like to clarify some aspects on two main overall points: allocation and timesheet. *1. allocation* *1.1* in the allocation you may spot your name and related percentage to be colored. there are three cases: *1.1.1* the text is in *purple*. this means that for that specific month and that specific project the hours shall absolutely reflect the percentage. however you have not to worry as in this case your timesheet has been already produced by you and has been already accounted to the specific project and given to our financial auditor, so it cannot be changed. of course there is no need to do so. *1.1.2* the is in *blue*. this means that for that specific month and that specific project the hours have been already accounted for and reported in the project financial sheet. however, this was based on a mine estimate. as such it cannot foresee if you were in that month ill or on vacation, so if not possible to keep as it is (*first choice*) you might change it. in a following project financial statement i can do some fine tuning adjustments. however this option is not possible for german funded projects!!! so keep the number unchanged. *1.1.3* the color is black, well this is the normal case you shall use this percentage as a good approximation of your work done in the month. *1.2 *as in previous years we have *"internal projects"*. internal projects allow concerned people to account for their own work for the portion of their work indicated *as a maximum* if the specific performed work cannot be accounted to any funded project. the accounting to internal projects will be carefully verified at signature time of your monthly timesheet by your responsible boo member with the aim of checking if the specific time accounted cannot be instead accounted to any funded project. *1.3* for some of you the total allocation in a specific month, i.e computing all the allocations for the specific month, might not be exactly 100%. if that is your case, please verify your monthly allocation with your boo member responsible. *1.4* anyhow, the allocation has to be considered as a guide, as in some months you may have worked with different allocation percentages. what matters is the total at the end of the year. of course data will be monitored and eventually new allocations can be made. any case, please verify your timesheet with your responsible boo member. *2. timesheet* to produce the timesheet i created a new version of the timesheet. the use of such a new version is mandatory for all as there are new projects with respect to previous year versions and some of the project code have been changed. to create your timesheet you have to go in your timesheet 2022 folder (all of them already there and created by Andrea), press "new" and then "select from template", there you have the new template version. first step is to put your name and select the month and year. thee timesheet automatically pre select for you weekend days and last day of the month (many times i saw 31st april used ... ;-) ). after you have to select the project you worked in the specific day/time slot (see below). to select the project click on "???" and the full list of projects by name appears. select the desired project and the code will be automatically associated. column code takes values from a predefined list. in that, long, list you have: - european commission funded projects (code starting with eu) - eit digital funded projects (code starting with ei) - german funded projects (code starting with de) - internal projects (code starting with &) - off days (code starting with $) the timesheet is flexible enough allowing hours and even minutes allocation. start time and end time are pre-set to 9:00 and 17:45 respectively. the day total is computed taking into account the 45 min lunch break. normally you shall leave as it is, but of course if you split your day in various slots you have to verify the day total by yourself ... ;-) please note that in the account hours you cannot normally exceed 8 hour per day, for sure not 40 hours per week (20 for working students). differences shall be discussed with your responsible boo member. please remember to write a short, sharp description of the work performed in the "description carried out in the month" text area. this is mandatory for two main reasons: - it is particularly useful to report activities done while compiling the project progress reports, and - describe if any the business trips made in the month (do not use column 9 for that, this is to describe any specific purchase made due to business reasons) travel expense (column 8) shall match the total exposed in the travel request form (please refer to the email sent by andrea on the matter). the expense is just the total of the travel (not needed the split per day!) and can be put either at the start day or end day of the travel itself. eventually specific travel descriptions can be put in the "description carried out in the month" text area (*NOT column 9*). the rule here is that days of travel must match the travel request form. the travel will then be accounted to the selected project. column 9 is the description NOT of column 8 (which is in the travel request form or the description area!), but it describes any other expenses done for the project different from those about business travelling. bottom line, the timesheet is rather flexible, but of course i'm not here to make your life uselessly complicated. so, if you wish, you can aggregate single hours worked on a task in several days in a single day. for example you have worked 1 hour per day on a certain task for a whole week, then you can put 5 hours on a specific day of that week. as per the allocation point 1 above, what matters is the total per month. as always, i'm here at your full disposal for any clarification and help on the matter. please start immediately to produce your timesheet. thank you in advance for your kind collaboration on the matter. ciao, stefano -- Stefano De Panfilis Chief Operating Officer stefano.depanfilis at fiware.org <charlotte.kotterman at fiware.org> www.fiware.org Mob: +393357542567 Skype: depa01 twitter: depa01 <https://twitter.com/fiware> -------------- next part -------------- An HTML attachment was scrubbed... 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