[ff-all] FIWARE travel expenses reports 2023

[Andrea Kather]

Dear all,

the new travel expenses reports for 2023
<https://drive.google.com/drive/folders/19kk1NpOBVzh9gmbDpMOGw7EEj9et7I6o?usp=share_link>
are
in, your travel expenses reports from January can be submitted as of now :)


Please


   -

   download the template of the travel expenses report to your desktop
   before entering your data


   -

   submit the travel expenses reports at the end of the month in which the
   travels took place as they need to be forwarded to the payroll accounting
   monthly from this year on
   - store the xls file (in case that something needs to be changed) in a
   subfolder ("mmyy_your name_name of location_name of project") of your
   travel expenses folder on the drive together with all receipts and just
   forward the link to one single final PDF file containing the cover sheet as
   well as all supporting documents (please also bring or send the original
   receipts when in Berlin/to Berlin as they are needed in case of a financial
   audit)


   -

   state foreign currencies accordingly and verify the exchange rate. This
   can be done by providing a credit card statement or bank receipt or a
   screenshot of the amount and the Euro equivalent (available via the OANDA
   <https://www.oanda.com/currency-converter/de/?from=EUR&to=USD&amount=55>
currency
   calculator for example) from the day the receipt was issued
   -

   include all proofs of attendance (badge of event, meeting minutes,
   agenda, boarding passes), especially if the travels are linked to a funded
   project
   -

   note that it is not possible to invoice additional catering expenses +
   restaurant receipts for one day, as all meals are already covered by the
   flat-rate meal allowance (the lump sum you get for additional expenses
   for meals with each travel). These additional costs can be handed in
   with the catering cost receipt
   <https://drive.google.com/drive/folders/1SDv95VH1uPaBEVyxPnOhsIQDWQWLbKdM?usp=share_link>
    if required


If there are any questions just let me know, I am happy to help !

Thank you very much and kind regards
Andrea



     Andrea Kather



              Assistant to the BoO

         Email:andrea.kather at fiware.org <Email%3Aname.surname at fiware.org>

         www.fiware.org

<https://nexus.lab.fiware.org/fiware.signature>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.fiware.org/private/ff-all/attachments/20230202/6510eb2e/attachment.html>