[ff-all] Vacation days from 2022, Daily Allowance and project dinners

[Ulrich Ahle]

Dear colleagues,

some topics for your attention in my role as HR director:


   1. As every year I need to formally inform you that your vacation days
   are provided for the given year.
   Still we allow you to consume these days until the end of March of the
   following year.
   Vacation days from 2022 not taken by the end of March 2023 will be
   cancelled.

   2. Actually we do have more physical project meetings, kick offs and
   events again.
   In some cases the question came up, how project dinner should be handled.
   Let me first describe the general approach with daily allowances as we
   are handling it based on the German tax regulations:

   To cover the additional cost for food while travelling on behalf of the
   Foundation you receive a daily allowance  with a specific amount per
   country.
   The amount is calculated to cover the additional cost (in addition to
   the cost you would have at home) for breakfast, lunch and dinner.
   If breakfast is included in the hotel rate or if you are invited to
   lunch or dinner or if catering is provided onsite you need to indicate
   this in the travel cost report and a portion of the allowance will be
   deducted (20% for breakfast and 40% for lunch or dinner).
   This is the normal procedure according to the German taxation law.

   If during a project kick off or milestone meeting a self paid dinner
   should be part of the program and such a dinner is relevant for the network
   building, you may ask for a separate reimbursement of this cost outside of
   the travel cost reimbursement form.
   This needs to be approved by your boss and only applies when all
   participants of a project meeting are formally invited. In addition a paid
   dinner needs to be marked within your travel cost reimbursement form to
   avoid double payment.
   Receipts for self-paid project dinners need to be submitted separately
   from the travel expenses report as an individual receipt and contain the
   following information "name surname, date, project name and occasion'". If
   a tip is given, it must be separately identifiable.
   This approach can not be used when e.g. some of the participants agree
   to have a joined private dinner. In this case the cost needs to be covered
   out of the daily allowance.

   3. If you should invite external guests for a meal this form Catering
   Cost Receipt
   <https://drive.google.com/drive/folders/1SDv95VH1uPaBEVyxPnOhsIQDWQWLbKdM?usp=share_link>
needs
   to be filled.


Please let me know if there should be any questions.

Best Regards

Ulrich Ahle

Chief Executive Officer
FIWARE Foundation
Franklinstrasse 13 A
10587 Berlin - Germany

phone: +49-174-1533348
mail: ulrich.ahle at fiware.org
www.fiware.org
twitter: @AhleFIWARE
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.fiware.org/private/ff-all/attachments/20230321/8024dd79/attachment.html>