Dear all, thank you for all your feedback on Navan so far ! There is very positive feedback from the team, but of course some things are not yet working as they should, also because FIWARE has special requirements due to the funded projects audits in which numerous proofs for business trips are required. Joschua from Navan is currently in the process of passing on the issues we have experienced to his account management team as they are more aware of the challenges you have faced and the issues that have arisen with some of your bookings and can ideally resolve them for and with us soon. As soon as this handover has taken place, we will have another call to clarify specific questions. Nevertheless, please continue to book and settle everything directly related to a business trip (transportation costs, accommodation, hotel tax, sometimes also parking or toll costs, a SIM card in case that it was approved before and needed onsite) only via Navan. Please remember to request your physical Navan credit card so that it can be used for local transport.If you have any problems, please contact the Navan support <https://app.navan.com/app/helpcenter/home/travel/myself> first or let me know to try to solve things quickly, if there is no other way. *Settlement of travel expenses in Navan* Daily Allowance Navan reimburses the daily allowance to your personal bank account - please set up your profiles accordingly. The calculation of the daily allowance (the amounts are determined by the German government for each country) works in the same way as before, you can add start and end of journey as well as the times in "Navan expenses > transactions > add transaction > per diem". (Start time of travel => when you closed the door at home to travel, arrival time => when you opened the door at home after a business trip.) [image: Navan per diem calculation.png] Please remember to always add a screenshot to your travel expense report showing that travelling earlier than necessary for the job or leaving later was not more expensive than travelling on the dates you actually had to be on site for the job, if you plan to spend some more days for leisure. This justification is required by the accounting department. If the trips are linked to a funded project, please also remember to always add proof of personal attendance such as your event badge, the invitation, meeting minutes, etc., and the boarding passes. Meals that were covered by FIWARE, a partner or else you need to subtract from the daily allowance, i.e. the breakfasts at the hotel, lunches and catering (if provided onsite), a working dinner your team lead advanced for FIWARE, etc.. (According to our accounting department, already a provided sandwich counts as a meal and should therefore be deducted as a meal provided (strictly speaking).) As there were questions about the booth party at the SCEWC in Barcelona, this meal doesn't have to be deducted from the colleagues who were doing the registration and stand cleaning during the party, as there was simply no opportunity to have tapas (confirmed by Ulrich). Thank you very much ! Kind regards Andrea Andrea Kather <https://www.fiware.org> Assistant to the BoO Phone: +49 174 788 35 65 Email: andrea.kather at fiware.org www.fiware.org <https://nexus.lab.fiware.org/fiware.signature> -------------- next part -------------- An HTML attachment was scrubbed... URL: <https://lists.fiware.org/private/ff-all/attachments/20231115/9891b5a7/attachment-0001.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: Navan per diem calculation.png Type: image/png Size: 228967 bytes Desc: not available URL: <https://lists.fiware.org/private/ff-all/attachments/20231115/9891b5a7/attachment-0001.png>
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