[Ficore-administrative] FI-Core: FORM-C-2 : Remarks #2

Riccardo Rapuzzi Riccardo.Rapuzzi at unige.it
Fri Sep 15 11:51:39 CEST 2017


Dear Miguel,

thank you for your prompt reply! I hope the PO will be happy with the 
explanations finally provided by Orange. Let's cross our fingers.

Best regards,
Riccardo.


On 15/09/2017 10:47, MIGUEL CARRILLO PACHECO wrote:
>
> Dear Riccardo,
>
> Yes, there is good news although not final.  Orange finally delivered 
> at the end of august the inputs that we had been awaiting for months 
> and months.  To avoid iterations I am checking with the PO how to 
> submit a final version of the report that makes them happy and once 
> submitted, this will be unblocked.
>
> Best regards,
>
> Miguel
>
> *De:*ficore-administrative-bounces at lists.fiware.org 
> [mailto:ficore-administrative-bounces at lists.fiware.org] *En nombre de 
> *Riccardo Rapuzzi
> *Enviado el:* viernes, 15 de septiembre de 2017 10:38
> *Para:* JAVIER DE PEDRO SANCHEZ 
> <javier.depedrosanchez at telefonica.com>; 
> 'ficore-administrative at lists.fi-ware.org' 
> <ficore-administrative at lists.fi-ware.org>
> *CC:* eu_research <eu_research.tid at telefonica.com>
> *Asunto:* Re: [Ficore-administrative] FI-Core: FORM-C-2 : Remarks #2
>
> Dear Javier,
>
> any news about the payment process?
> I would like to point out that some of the new last partners of 
> FI-Core did not receive yet any funding share or pre-financing for 
> their work in the project, even if they had to bear non negligible 
> expenses to acquire hardware resources.
>
> Best regards,
> Riccadro.
>
>
> On 02/08/2017 12:22, JAVIER DE PEDRO SANCHEZ wrote:
>
>     Dear all,
>
>     Unfortunately, in the afternoon of July 28^th ,  we have received
>     an additional remark from the Commission.
>
>     *_B2: ORANGE:_*
>
>     /”Orange contribution is not sufficiently detailed in several work
>     packages/tasks, nor regarding any changes in relation to its role
>     as WP leader. The effective role of Orange during the By Law
>     preparation for the foundation, reported during the review
>     meeting, is not clearly appearing. The progress report should be
>     revised accordingly.“/
>
>     à A final revised version of the D41.2.2 FI-Core Periodic Report
>     must be submitted.
>
>     We contacted with Orange in order to solve their pending remarks.
>
>     Please let me inform about the current status of the pending
>     remarks of the EC:
>
>     Please find attached the current status of the document with the
>     integrated responses.
>
>     The process of the final payment is blocked until the EC has
>     received all the answers.
>
>     BR
>
>     Javier
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*ficore-administrative-bounces at lists.fiware.org
>     <mailto:ficore-administrative-bounces at lists.fiware.org>
>     [mailto:ficore-administrative-bounces at lists.fiware.org] *En nombre
>     de *eu_research
>     *Enviado el:* jueves, 6 de julio de 2017 11:42
>     *Para:* 'ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>'
>     <ficore-administrative at lists.fi-ware.org>
>     <mailto:ficore-administrative at lists.fi-ware.org>
>     *CC:* eu_research <eu_research.tid at telefonica.com>
>     <mailto:eu_research.tid at telefonica.com>
>     *Asunto:* Re: [Ficore-administrative] FI-Core: FORM-C-2 : Remarks #2
>     *Importancia:* Alta
>
>     Dear all,
>
>     Please let me inform you about the current status of the EC’s remarks:
>
>     We are still working on the pending remarks.
>
>     Please find attached the current status of the report that we are
>     integrating with all the responses we have received so far.
>
>     The process of the final payment is blocked until the EC has
>     received all the answers.
>
>     Note : Please answer us keeping eu_research.tid at telefonica.com
>     <mailto:eu_research.tid at telefonica.com> in copy. I’ll be out until
>     August.
>
>     Thank you
>
>     BR
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*JAVIER DE PEDRO SANCHEZ
>     *Enviado el:* viernes, 30 de junio de 2017 12:00
>     *Para:* 'ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>'
>     *CC:* eu_research
>     *Asunto:* FI-Core: FORM-C-2 : Remarks #2
>     *Importancia:* Alta
>
>     Dear all
>
>     Unfortunately the EC has sent us more remarks.
>
>     *_B2-Orange_*
>
>     In the CFS point 1.2 of the TOR is not completely updated: "The
>     subject of this engagement is …"
>
>     Under Objective, p. 2 of the Report, the amount of the total costs
>     audited remains 679.800 € which are the costs submitted for the
>     final period only. The attached Forms C are not signed by the auditor.
>
>     In fact, I am wondering if the 1st period has really been audited.
>     The dates of the signatures of the auditor have not changed and
>     the part Procedures is identical to the previous version
>     (especially the number of productive hours).
>
>     Please upload an amended version of this CFS.
>
>     *_B7-TCS _*
>
>     Please confirm that THALES COMMUNICATIONS & SECURITY SAS does not
>     and will not claim any costs for RP2.
>
>     *_B17-Tikal Technologies _*
>
>     Please explain the receipts of 75.121 €. If it is the prefinancing
>     from the EU, then please delete it in the Form C.
>
>     *_B21-DFKI _*
>
>     Please explain the receipts of 4.203 € for RP2 and the negative
>     receipts of -393 € for the adjustment to RP1. In RP1 this
>     beneficiary declared 3.222 € as receipts.
>
>     *_B26-ILB _*
>
>     This beneficiary claims as indirect costs less than 60% of all the
>     direct costs (60% being 142.144€). Please confirm that it is not
>     an error or correct.
>
>     *_B29-Futura Networks_*
>
>     In the part TOR of the CFS point 1.6 is incomplete. Please ask the
>     auditor to add the missing text.
>
>     The TOR should also be signed by a representative of Futura to be
>     valid.
>
>     The Forms C attached to the CFS need to by signed by the auditor
>     not just stamped or the total amount audited mentioned in the
>     Report, under Objective.
>
>     *_B43-SWITCH_**__*
>
>     Please confirm that the requested EU contribution is indeed
>     230.880 € which is less than the maximum allowed or correct the
>     Form C.
>
>     Please send us your explanations/confirmations and we´ll integrate
>     them as coordinators.
>
>     Thanks.
>
>     *Please note that the countdown of the payment time is on hold
>     till a new NEF session is submitted.*
>
>     BR
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*JAVIER DE PEDRO SANCHEZ
>     *Enviado el:* martes, 27 de junio de 2017 15:47
>     *Para:* 'ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>'
>     <ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>>
>     *CC:* eu_research <eu_research.tid at telefonica.com
>     <mailto:eu_research.tid at telefonica.com>>
>     *Asunto:* FI-Core: FORM-C-2 : Submission #2
>     *Importancia:* Alta
>
>     Dear all
>
>     I’m glad to inform you that today we have submitted the NEF
>     session to the EC.
>
>     Please note that we have uploaded two new documents:
>
>     ·Annex to the Final Report, requested by the EC.
>
>     ·Consortium’s responses to all the received remarks of the EC.
>
>     You can download them from NEF.
>
>     You can also download the submitted FORM-C from NEF here:
>
>     Now, we have to wait for the evaluation of the EC.
>
>     We’ll keep you posted.
>
>     Thank you very much for your collaboration.
>
>     Best regards.
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*JAVIER DE PEDRO SANCHEZ
>     *Enviado el:* martes, 13 de junio de 2017 10:39
>     *Para:* 'ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>'
>     <ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>>
>     *CC:* eu_research <eu_research.tid at telefonica.com
>     <mailto:eu_research.tid at telefonica.com>>
>     *Asunto:* FI-Core: FORM-C-2 : Remarks from the EC (status)
>     *Importancia:* Alta
>
>     Dear all,
>
>     Please let me inform you about the current status of the EC’s remarks:
>
>     We are still working on the pending remarks.
>
>     Estimation: to be done this week.
>
>     Please find attached the current status of the report that we are
>     integrating with all the responses we have received so far.
>
>     The process of the final payment is blocked until the EC has
>     received all the answers.
>
>     BR
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*ficore-administrative-bounces at lists.fiware.org
>     <mailto:ficore-administrative-bounces at lists.fiware.org>
>     [mailto:ficore-administrative-bounces at lists.fiware.org] *En nombre
>     de *JAVIER DE PEDRO SANCHEZ
>     *Enviado el:* jueves, 1 de junio de 2017 9:26
>     *Para:* 'ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>'
>     <ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>>
>     *CC:* eu_research <eu_research.tid at telefonica.com
>     <mailto:eu_research.tid at telefonica.com>>
>     *Asunto:* Re: [Ficore-administrative] FI-Core: FORM-C-2 : Remarks
>     from the EC
>
>     Dear all,
>
>     Please let me inform you about the current status of the EC’s remarks:
>
>     We are still working on the pending remarks.
>
>     The process of the final payment is blocked until the EC has
>     received all the answers.
>
>     BR
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*ficore-administrative-bounces at lists.fiware.org
>     <mailto:ficore-administrative-bounces at lists.fiware.org>
>     [mailto:ficore-administrative-bounces at lists.fiware.org] *En nombre
>     de *JAVIER DE PEDRO SANCHEZ
>     *Enviado el:* lunes, 29 de mayo de 2017 14:19
>     *Para:* 'ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>'
>     *CC:* eu_research
>     *Asunto:* Re: [Ficore-administrative] FI-Core: FORM-C-2 : Remarks
>     from the EC
>     *Importancia:* Alta
>
>     Dear all,
>
>     A kind reminder.
>
>     There are 8 pending remarks:
>
>     *_Please, send your responses by the end of May to us._*
>
>     The process of the final payment is blocked until the EC has
>     received all the answers.
>
>     Please find attached the current status of the report that we are
>     integrating with all the responses we have received so far.
>
>     BR
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*JAVIER DE PEDRO SANCHEZ
>     *Enviado el:* miércoles, 17 de mayo de 2017 8:22
>     *Para:* 'ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>'
>     *CC:* eu_research
>     *Asunto:* RE: FI-Core: FORM-C-2 : Remarks from the EC
>     *Importancia:* Alta
>
>     Dear all,
>
>     The EC has sent the rest of the pending remarks:
>
>     *_B7-Thales_*
>
>     In the adjustment to RP1 Thales is re-submitting personnel costs
>     that were rejected in RP1. What is the exact amount of these costs
>     (in the 10.093 € are also included costs following a re-evaluation
>     of the 2015 hourly rate) and on which grounds are they re-submitted?
>
>     *_B-20 ZHAW_*
>
>     In the form C of previous period the cost for the CFS is 1309 €.
>     In the form C of this period it is 1354 €. Please clarify.
>
>     *_B26-ILB_*
>
>     Please give the breakdown of the costs of 48.507 € for the
>     Britanny node.
>
>     *_B29-FNE_*
>
>     I note that the audit report is not a proper CFS due to the
>     situation of this beneficiary. The costs of this "CFS" cannot be
>     accepted. Without a valid CFS I am afraid we will not be able to
>     accept any costs from this partner.
>
>     *_B-30 OG1_*
>
>     This beneficiary is entitled to claim the costs, 4000 €, of the
>     CFS done in RP1. Please add it to the management costs,
>     subcontracting, or confirm that you do not claim it.
>
>     The total budget foreseen for subcontracting according to the DOW
>     is 863.243 €. In RP1 this beneficiary declared 361.336 € as
>     subcontracting costs, category Other, now he declares 974.966
>     under category Other, which means 473.059 € above budget (not
>     taking into account the costs of the 2 CFS).
>
>     Regarding the CFS could the auditor confirm in writing or add in
>     the Independent report, under Factual findings that "/no
>     exceptions were noted/".
>
>     Could he also confirm that the fee of 3.730 € paid for the CFS
>     does not include VAT?
>
>     In the part Procedures, under Subcontracting, point 6, what the
>     auditor writes does not really make sense, something is missing
>     there. Please ask the auditor to confirm that he *checked* that
>     the tendering process was followed and that a written analysis of
>     value-for-money had been prepared by the beneficiary in support of
>     the final choice of subcontractor, see attached template, p. 10.
>
>     Under Other direct costs the auditor skipped point 7 about
>     allocation of equipment. Could he please confirm that he found none.
>
>     I also wonder about point 8 in the CFS, consumables. The auditor
>     writes that he inspected a sample of 68% of the items, this is in
>     contradiction with the Use of Resources table where there are no
>     costs declared for consumables. Please clarify.
>
>     Regarding the Indirect costs as this beneficiary uses a simplified
>     method I do not understand point 9 in the CFS, flat rate in
>     accordance with Annex II does not apply in this case. Please clarify.
>
>     Furthermore and still in the part Procedures, points 12 to 14 are
>     missing. Please ask the auditor to add them and indicate "not
>     applicable" when it is the case.
>
>     *_B-32 Bitergia_*
>
>     In the CFS, part TOR, 1.2, the auditor only mentions "the
>     /interim/ Financial statement". Could he please add "/and final/"?
>     The dates for the period covered is correct.
>
>     *_B38-Netzlink_*
>
>     In the Use of Resources table please give the breakdown of the
>     costs, 67.717 and 21980 €, for the datacenter (servers, storage etc.)
>
>     *_B43-Switch_*
>
>     In the Use of Resources table please give the breakdown of the
>     costs of 49.100 € for equipment.
>
>     *_B45-MGM_*
>
>     In the Use of Resources table please deta!il de Othezr direct
>     costs as these are above 15% of the Personnel costs.
>
>     *_B46-COMM4INNOV_*
>
>     In the Use of Resources table please deta!il de Othezr direct
>     costs as these are above 15% of the Personnel costs.
>
>     *_B47-TAS_*
>
>     In the Use of Resources table please deta!il de Othezr direct
>     costs as these are above 15% of the Personnel costs.
>
>     IMPORTANT: Please note that the countdown of the payment time is
>     on hold till a new NEF session is submitted.
>
>     BR
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
>     *De:*JAVIER DE PEDRO SANCHEZ
>     *Enviado el:* lunes, 24 de abril de 2017 12:49
>     *Para:* ficore-administrative at lists.fi-ware.org
>     <mailto:ficore-administrative at lists.fi-ware.org>
>     *CC:* eu_research <eu_research.tid at telefonica.com
>     <mailto:eu_research.tid at telefonica.com>>
>     *Asunto:* FI-Core: FORM-C-2 : Remarks from the EC
>     *Importancia:* Alta
>
>     Dear all.
>
>     Please find enclosed the first list of remarks from the Commission.
>
>     _B2-Orange_
>
>     The cost of the CFS should be reported in the Form C and in the
>     Use of resources table as Subcontracting management costs (instead
>     of Other direct costs). Please correct.
>
>     The CFS only concerns the final period. The costs of the 1^st
>     period should also have been audited. Please ask the auditor to
>     complete their report. Please upload the full and completed CFS as
>     one single document.
>
>     _B4-IBM_
>
>     Please indicate the name and position of the authorized
>     representative from the firm Kesselman & Kesselman who signed the
>     3 parts of the CFS (Terms of Reference, Independent report and
>     Procedures).
>
>     _B6-E-IIS_
>
>     Please explain the very high costs, 20.478 €, for the CFS covering
>     RP2. Only 9000€ were budgeted as subcontracting costs for the 2 CFS.
>
>     We think that this is an uncompleted list, and we are waiting for
>     the rest of remarks from the EC. As soon as we have received the
>     rest of the list, we´ll send it to you.
>
>     IMPORTANT: Please note that the countdown of the payment time is
>     on hold till a new NEF session is submitted.
>
>     BR
>
>     Javier.
>
>     Javier de Pedro Sánchez
>
>     Telefónica I+D
>
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>
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> Riccardo Rapuzzi, Ph.D.
>
> TNT - Telecommunication Networks and Telematics Laboratory
> CNIT - National Inter-University Consortium for Telecommunications
> DITEN - Department of Electrical, Electronic and Telecommunication 
> Engineering, and Naval Architecture
> UniGE - University of Genoa
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> tel. +39 010 353 2802
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