[Fiware-administrative] RV: FI-WARE (285248) : Periodic Report and Cost Claim submission in NEF

[JAVIER DE PEDRO SANCHEZ]

Dear partners.
We have received from the Commission the following questions about your declared costs on NEF.
Please check if your company has to answer any point and send it to me as soon as possible.

General Comment : Please ask the Beneficiaries to use the new template of the CFS which is available in Cordis (for the next reporting periods).


Beneficiary 5 (THALES): Third Party Thales Services SAS : Please note that Thales Services SAS has been audited under audit 10-SA-012 EXTRA. Could you please ask them a confirmation (by e-mail attached as Annex to the PMR that the costs, charged in the Form C, are in line with the audit results ?


Beneficiary 7 France telecom : Please note that in the CFS : the Terms of reference should be signed by the auditors and the Beneficiary, the one attached in NEF is only signed by the auditors, please upload a correct version. Please note that the costs of the Certificate of Financial Statement cannot be charged as it is incurred in the next reporting period. Please resubmit those costs in the next reporting period (2). The CFS should be on the header of the auditors. Could you please ask a confirmation by the auditors (e-mail is sufficient) ? Please indicate how the average Productive hours were calculated. Could you please confirm that it is not only the hours working on the project ? Please note that the productive hours are those made available by the employees during the year not only hours related to the project.


Beneficiary 9 (NSN Hungary) : Could you please confirm that charging "Courrier services" as a direct costs, is part of your usual accounting practices ? This type of fees are normally included in the overhead costs.


Beneficiary 15 (ENG): Please note that social dinner costs cannot be accepted therefore the costs would be rejected (418 €).


Beneficiary 24 (UDE) : Could you please confirm that charging "Telephone conference costs" as a direct costs is part of your usual accounting practices ?


BR
        Javier.


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