[Fiware-administrative] FI-WARE: FORM-C - Period 3 - New Remarks

[JAVIER DE PEDRO SANCHEZ]

Dear all,
Regarding the last submission of the FORM-C-3 of FI-WARE Project dated on October 13th, yesterday afternoon we received a new pack of remarks from the Commission.

Please answer the following remarks and I kindly ask you to send the response to us by e-mail as soon as possible.
We´ll send the Commission an integrated document again with all the clarifications (as we have done before)

Please note that the final payment is suspended until the Commission receive all the clarifications.

Beneficiary 1 TID :
I have a look to the explanation of the adjustment but I do not understand the amount of 90.961 € in RTD in period 2.
In the table of resubmission there is an amount of 92.264 € - 9651.43 revised personnel cost RP 2, therefore the total is 82.613 € and not 90.961 €. Could you please clarify or correct ? Please remove the decimal with the detail of adjustment in order to have exactly the same amount that you have declared in the Form C.

Beneficiary 2 SAP :
From the information that I have received from the Project Officer (e-mail of the 17 Dec 2014 related to re-classified the no submitted deliverables D10.1.2 and D10.3.2) the total amount is no longer 126.384 € but 169.398.84 €. Is SAP aware of this e-mail ? Could they confirm that they would not claim the extra amount even if they are allowed to do so ? I understand that 126.384 € were resubmission of temporary costs and 65.814 € are real adjustment. Have they been informed of the e-mail of the 17/12/2014  ?

Beneficiary 5 TC :

Please note that the amount mentioned in the CFS is 2.500 € for Thales Communication & Security , why are they charging 9.285 € ? I did not see any costs related to the previous CFS reported in the audit ? Could we have an explanation about this ?
If the amount of 9.285 € is correct, we should have an e-mail confirmation from the auditors.

I do not clearly understand the table 1 and 2 in respond 5.2 ? I understand the adjustment for Period 1 in Period 3, where is the explanation of Adjustment of Period 2 in Period 3 ?

Beneficiary 5 Thales Services SAS :
Please note that the 227.391 amount is the costs that you have declared in Period 2 as adjustment of period 1 also in Period 2 an amount of 586.209 € was rejected those costs are there not accepted and if you have provide a CFS you SHOULD re-submit those costs
N°

TP

Short Name

Submitted costs P1

Submitted costs P2

Submitted costs P3

EC assessment P1

EC assessment P2

Accepted costs

d

Thales services SAS

400.440

813.600

509.240

-262202

-813600

647.478




The table of the Beneficiary does not take into account the rejection by the EC, when costs are rejected they should be re-submitted (as adjustment with in this case the CFS to accept the costs).

Beneficiary 6 TIS :
Please note that the auditors in the CFS declared "for the period 01/05/2013-31/12/2014 …total eligible costs I audited is equal to 1.438.468,03 €" , they do not make reference in the audit to the adjustment periods which are related to previous period not included in the period mentioned before.
Could you please have an e-mail from the auditors explaining that the amount declared is for the reporting and for the two adjustments ?
Thank you for the explanation of the resubmission of the costs, please note that the resubmission costs are only in the type of activity RTD where they have been rejected temporally
Please correct in the Form C the cost in management and other, the amount which should be in RTD.

Beneficiary 7 ORANGE :
Could you please merge in one document the CFS uploaded in NEF ?

Beneficiary 8 Nokia Solutions and networks GMBH :
Please note that there is a Form C with adjustment costs of RP2 therefore please remove your statement in Response 8.1.

Beneficiary 12 TRDF :
Please note that in the Response 12.3  you have put a print screen of a wrong adjustment, the 9.250 € are not in other direct costs but in personnel costs. Please correct.

Beneficiary 13 ERICSSON :
Could you please check with the helpdesk if it is possible such as for B8 to open the session in order for Ericsson to claim his costs ?

Beneficiary 14 ATOS :
Please note that the costs rejected temporally were partially direct costs of personnel and indirect costs therefore you should also resubmitted the amount with direct costs and indirect costs.

Beneficiary 17 ALCATEL LUCENT DEUTSCHLAND:
Could you please provide an explanation why in the CFS the auditors mentioned an amount of 4.000 € and you declared an amount of 5.500 € in the Form C ?

Beneficiary 19 INTEL IRELAND :
Please note that the print screen in the response 19.2 does not correspond to the claim costs in the Form C, please update it is confusing with the table in Response 19.5 which is correct.
Please note that it is unclear how you are coming to the amount claimed in the Form C.

-          260 € Recalculation and resubmission of personnel costs , if I understand there is a positive amount of 282 (or a part) minus a recalculation of the personnel costs. Please confirm which amount

-          183 € Recalculation of other direct costs ? I do not understand ? You have forgotten some other direct costs that are charged now as adjustment ?

-          2528 indirect costs in this there is also a part of the resubmission costs + recalculation of the indirect costs, please clarify and provide the amount.
Why did you not claim the amount of 6.875 € under subcontracting – Management activity ? This cost is eligible.

Please merge the two documents for the CFS in order to have only one single documents instead of two uploaded.

Response 19.5 :
What is the part in the 90.005 € on resubmission and what is the part of recalculation ?
What is this recalculation and resubmission on other direct cost 3808 ? No costs have been temporally rejected in other direct costs?

Beneficiary 28 ZHAW :
Please note that in the response 28.1.1 the total costs is not 465.710 € that is the total request contribution, the total costs is 588.483 € as mentioned in the CFS.

Beneficiary 42 OG1  :
Could you please clarify why in the CFS the amount of 1.245.005 € is eligible and why you have charged only 1.214.290 €.
Please ask the auditors that the fees to conduct the CFS of 6020 € is excluding VAT.

Beneficiary 43 UOULU :
Please merge the three documents uploaded in NEF for the CFS in one single document.

Thanks for your collaboration.
BR
Javier.


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