Dear Nuria, The contact we are used to working with proposes 2 000 euros (all inclusive) for the option 2 and we prefer to go in this direction. Please let us know if FI-WARE would like to share the cost with us. Best regards, Nga On 21 Feb 2014, at 06:52, De-Lama Sanchez, Nuria wrote: > Dear all, > > In the e-mail below there was a specific proposal for media coverage in CeBIT. > > We also asked for a budget from Ogilvy to cover this event (since it was not budgeted in the DoW) and I got the following information (see below). Tell us if you are interested in any of the proposals and in any case let’s decide how to proceed with this subject. I include Angeles Tejado from Ogilvy in CC in case you need further information. > > OPTION 1: Make a photo/video report of the day (conferences and demo tables), with, for instance, short interviews of speakers and demo presenters - 3' video / 1 videographer > > OPTION 2: Make the same photo/video report + Filming the conferences (from 10:00 to 17:00) (14 presentations of 30'): 3' video + 30' presentations x 14(raw footage no edition included) / 2 videographers one for event cover and another for conference filming. > > • Technical Team & Equipment (Madrid) Option 1: 2.720,00€ / Option 2: 3.550,00€ / Travel, accomodation and diets Option 1: 1.100 € (Option 2: 2.200 €) Total Option 1: 3.820€ / Total Option 2: 5.750€ > • Technical Team & Equipment (Local): Option 1: 1.956,00€ / Option 2: 3.540,00€ > > IMPORTANT - NOTES: > > 1.- Our content manager will travel to Hannover to manage organization in both cases: € 1100 (flight/hotel and diets) > 2.- The technical equipements include microphones for interviews but conference recording demands a soundboard from CeBit organization. Without a soundboard we cannot connect the camera to the audio channel. (If there's not any soundboard we need another person - boom operator - to hold the microphone next to the speakers all the time and this makes no sense for us and also increase the budget a lot. > 3.- Two Options will require an agency fee for global management: € 1.904 > > Finally, the most important thing: > > 4.- Due to Supplier Payment methods (50% advance payment (before the event) and rest in 30 days), we cannot afford the payments without a 100% of the budget in advance. > > So final budget reach: > > Madrid team: > • OPTION 1: 6.824 € > • OPTION 2: 8.754 € > Local team: > • OPTION 1: 4.960 € > • OPTION 2: 6.544 € > We recommend Madrid option obviously because are our teams and we are used to work with them and we are aware of the cuality level. Not the same for freelance local teams. > > > Best regards, > > Nuria > > From: Nga Tran [mailto:nga.tran at sigma-orionis.com] > Sent: Tuesday, February 18, 2014 12:11 PM > To: Juanjo Hierro; Reinhard Karger > Cc: Hugo Vivier; Roger Torrenti; Slusallek Philipp (DFKI); DFKI Sekretariat FB ASR; De-Lama Sanchez, Nuria; ralli at tid.es > Subject: Re: Locations for the demo tables, Re: Catching-up with the CeBIT Future Internet event > Importance: High > > Dear Juanjo, > > It's great if you could create the mailing list for the organisers of CEBIT. Please kindly add Hugo Vivier (in cc) and myself to this mailing list. > > We were asking the same question as you regarding the exhibition area. We already asked Reinhard how the demo tables will be oriented (facing the conference chairs or the corrdidor). > > As there will be a table "Project Information about FI-WARE & FI-Content & FI-PPP", we suggest to rent a screen to show the loop presentation/video of FI-WARE, FIcontent & FI-PPP. In this case, the bill should be divided between us. Please let us know your thought on this > > We found someone for the media coverage with an average cost of 1000€ (photo/video report of the day i.e. short interviews of speakers and demo presenters). Would you like to share the cost with us? > > Does FI-WARE have any plan regarding the press? We found some free press service for exhibitors on the website of CEBIT. > > ----- > > Dear Reinhard, > > Please find hereafter our questions regarding the logistic and exhibition for the CEBIT. It would be great appreciated if you could give us the answer before next Monday (24 Feb. EOB) > > 1. We would need in total 3 flat screens for FIcontent (plus one for the shared information table FI-WARE/FIcontent/FI-PPP if FI-WARE confirmed). We updated the google doc. Thank you for confirming the order. > > 2. We would like to track the registrations with the links you sent us as we might need to do the last promotion. Would you let us know if it is possible? > > https://www.cebit.de/en/applikation/secure/registration/tickets/?code=uoofv > https://www.cebit.de/en/applikation/secure/registration/tickets/?code=yahhn > https://www.cebit.de/en/applikation/secure/registration/tickets/?code=t68xc > https://www.cebit.de/en/applikation/secure/registration/tickets/?code=cwh7u > https://www.cebit.de/en/applikation/secure/registration/tickets/?code=a55hh > > 3. What is included in the package for the catering i.e welcome breakfast, lunch buffet, drinks, coffee during the whole day for juste for the breaks? Where the catering will be placed (Stehtische, next to the demo tables)? > > 4. Will we have access to the referenten/kuche/technik spaces? We might need to stock our boxes, some materials during the day, any room is planned for that? > > 5. Do you have the delivery address/procedure/timing of CEBIT? > > 6. Is there any panels next to the demo tables where we hang our posters on? > > 7. The demo tables will be fixed on the floor? What is provided with table (how many chairs, sockets, Internet cables?) > > 8. Would it be possible to have some pictures of the Hall 9? It will help us to organise our decoration. > > 9. How are oriented the tables, towards the inside of the conference room or facing the corridors? > > 10. Who will be our on-site contact in case there is any problem? > > 11. Would it be possible to fill in the agenda Future Talk on the CeBIT website? > > Thank you very much in advance for your help, > > Best regards, > > Nga > > On 18 Feb 2014, at 07:54, Roger Torrenti wrote: > > > A vous de jouer > > De : Juanjo Hierro <jhierro at tid.es> > Date : mardi 18 février 2014 07:21 > À : Reinhard Karger <reinhard.karger at dfki.de>, Roger Torrenti <roger.torrenti at sigma-orionis.com>, "Prof.,Dr. Philipp Slusallek" <Philipp.Slusallek at dfki.de>, "Sekretariat FB ASR, DFKI" <fbasr-sek at dfki.de>, ATOS - Nuria de Lama <nuria.delama at atosresearch.eu>, CARLOS RALLI UCENDO <ralli at tid.es>, "jhierro >> \"Juan J. Hierro\"" <jhierro at tid.es> > Objet : Re: Locations for the demo tables, Re: Catching-up with the CeBIT Future Internet event > > On 13/02/14 11:08, Reinhard Karger wrote: > Hi Juanjo and all, > > I forwarded your mail to CeBIT so they will get in touch with you regarding the invoice. > > I will pass on the flat screen rental info. It seems that there are 3 flat screens for FI-WARE. In this case Juanjo would get the invoice from Panel 5 (the company that rents out the flat screens including logistics, installation, pedestals). Correct? > > I guess each project should take care of the invoice associated to > the flat screens it's going to rent. Otherwise, it may lead to > difficulties when dealing with justification of costs to the EC. > > I will talk to Panel 5 to find out whether they can provide a recent Samsung smart TV Set for: Social Connected TV (if they can Roger Torrenti would get the invoice?). > > Attached you see the planned locations for the demo tables (Internet (LAN) and power is provided). In this moment they are labeled: FI Demo Table 1-7. > > We should make an assignment of the demos in the spreadsheet to the indicated locations. > https://docs.google.com/spreadsheet/ccc?key=0AoNGoA5Ii_6cdC1XRVZnVnp1TFhUcktUaUROMldKQ3c#gid=0 > 1 Project Information about FI-WARE & FI-Content & FI-PPP > 2 FI-WARE Cloud Hosting services > 3 Media and Streaming in FI-WARE > 4 Building Interactive 3D Application in HTML-5 (XML3D) with FI-WARE > 5 Social Connected TV > 6 Media-oriented smart city services based on FI-Content > 7 Pervasive Games: Gaming in the Real World with Augmented Reality > > I would propose the following mapping: > > FI Demo Table 1 -> FI-WARE Cloud Hosting services > FI Demo Table 2 -> Media and Streaming in FI-WARE > FI Demo Table 3 -> Building Interactive 3D Application in HTML-5 (XML3D) with FI-WARE > FI Demo Table 4 -> Project Information about FI-WARE & FI-Content & FI-PPP > FI Demo Table 5 -> Social Connected TV > FI Demo Table 6 -> Media-oriented smart city services based on FI-Content > FI Demo Table 7 -> Pervasive Games: Gaming in the Real World with Augmented Reality > > Please have a look and feel free to rearrange the mapping. > > Sorry but the rationale of the locations it's completely unclear to > me ... Are we going to have tables right at the side where people is > seated hearing the speeches ? That is what seems to be suggested > regarding position of tables 1, 2, 6 and 7 ... That would go against the > main purpose for the tables, i.e., be able to receive further > explanations about any topic addressed at a high-level during the > speeches ... Is people going to live with someone providing explanations > in a table close to him while he is trying to hear any of the > speeches. Maybe it is because I don't interpret well the map, but > that looks absolutely non-sense to me. > > I thought we have to live with placing all the tables in the space > labeled as "Stehtische" where the "Infotheke" is placed (whatever these > two words means :-) Doesn't make more sense ? As far as I > understand, this is a space 8m x 8,5m = 68 m2 where I guess we shall be > able to place 3 tables on each side, then placing the table providing > info about FI-WARE, FI-Content2 and the FI-PPP in the area labeled as > "Infotheke" ... Doesn't this have more sense ? > > Last but not least, I would like to suggest that we setup a mailing > list to carry out further discussion. Otherwise, we may miss some > people in copy of some messages ... And I can anticipate that exchange > of mails will be intensive in the following weeks ... We can create such > mailing list in a matter of seconds ... although it may need to be > titled as fiware-xxxx at lists.fi-ware.eu (I suggest > fiware-cebit at lists.fi-ware.eu). Let me know if it would be ok for you > and I will create it right away. Please copy Carlos Ralli on the > discussions until a mailing list is created. > > Best regards, > > -- Juanjo > > > Greetings > > Reinhard > > > > Am 13.02.2014 um 05:41 schrieb Juanjo Hierro <jhierro at tid.es>: > > Hi Reinhard, > > Thanks for your response. > > Could you advise us whom from the CeBIT organization should we contact in order to deal with the payments ? Javier de Pedro, in copy, should take care of it. > > With regards to the rental of flat screens, I filled the shared google docs spreadsheet asking for three flat screens for the three tables assigned to FI-WARE ... It was a surprise for me that you don't plan to have flat screens regarding the tables on media-oriented smart city services and gaming ... don't you plan to have any sort of demo in these tables ? > > BTW ... Do we have any ideas regarding where the tables will be located ? Will it be the space labeled/titled as "Stehtische" in the maps you forwarded to us ? I guess we need to find out how that space should be arranged. > > Best regards, > > -- Juanjo > > > ------------- > Product Development and Innovation (PDI) - Telefonica Digital > website: > www.tid.es > > email: > jhierro at tid.es > > twitter: twitter.com/JuanjoHierro > > FI-WARE (European Future Internet Core Platform) Coordinator > and Chief Architect > > FI-PPP Architecture Board chairman > > You can follow FI-WARE at: > website: > http://www.fi-ware.eu > > facebook: > http://www.facebook.com/pages/FI-WARE/251366491587242 > > twitter: > http://twitter.com/FIware > > linkedIn: > http://www.linkedin.com/groups/FIWARE-4239932 > On 11/02/14 17:30, Reinhard Karger wrote: > Dear Juanjo and all, > > the latest agenda for March 12 you find at: > > http://www.cebit.de/event/future-talk/SON/56233 > > > CeBIT still needs your postal address at Telefonica and the VAT number - they have everything from Sigma Orionis :-) > > > CeBIT needs the postal addresses for the invoices and the VAT numbers to prove that your companies are outside of the German VAT tax region. I sent them what I had. For Telefonica they need the postal address and the VAT number; for Sigma Orionis they only need the VAT number: > > Juanjo Hierro > Product Development and Innovation (PDI) - Telefonica Digital > website: > www.tid.es > > email: > jhierro at tid.es > Attached you find sort of ´iOS7-style´ visualizations of the future talk forum. I will talk with CeBIT where we can place the 7 demo tables. > > > Whom should we contact to deal with dressing of the booths (renting flat screens, producing vinyls for walls, etc) > > Please use the Google spreadsheet to indicate the number of flat screens to rent. I added a field in the shared document to collect information about the number of flat screens that should be rented - would be good to get the information sort of fast: > -> Yes / No: Rented flat screen needed - Samsung 40" full HD - (ads 420 Euro per screen, excl.of VAT) > > https://docs.google.com/spreadsheet/ccc?key=0AoNGoA5Ii_6cdC1XRVZnVnp1TFhUcktUaUROMldKQ3c#gid=0 > > > You asked for "producing vinyls for walls". Honestly I don´t know. Remember that we will have demo tables not demo booths. I would recommend to use roll-ups that you probably have produced and used in presentations before. > > Greetings > > Reinhard > > > Am 11.02.2014 um 16:07 schrieb Juanjo Hierro > <jhierro at tid.es> > : > > > Dear Reinhard and all, > > We have been very busy the last couple of weeks dealing with several issues and I would like now to catch up regarding the CeBIT event. > > I'm copying Nuria de Lama from ATOS whom I would like to involve on our side. > > May someone summarize where we are and what we need to prepare/provide on our side (FI-WARE) ? > > Some first questions to ask: > • Where can we find the latest draft of the agenda ? > • Do we have a layout design for the space so that we understand how many and what kind of spaces/booths we have to "dress" ? Whom should we contact to deal with dressing of the booths (renting flat screens, producing vinyls for walls, etc) > Best regards, > -- Juanjo > ------------- > Product Development and Innovation (PDI) - Telefonica Digital > website: > > www.tid.es > > > email: > > jhierro at tid.es > > > twitter: twitter.com/JuanjoHierro > > FI-WARE (European Future Internet Core Platform) Coordinator > and Chief Architect > > FI-PPP Architecture Board chairman > > You can follow FI-WARE at: > website: > > http://www.fi-ware.eu > > > facebook: > > http://www.facebook.com/pages/FI-WARE/251366491587242 > > > twitter: > > http://twitter.com/FIware > > > linkedIn: > > http://www.linkedin.com/groups/FIWARE-4239932 > > > > > Este mensaje se dirige exclusivamente a su destinatario. Puede consultar nuestra política de envío y recepción de correo electrónico en el enlace situado más abajo. > This message is intended exclusively for its addressee. We only send and receive email on the basis of the terms set out at: > > http://www.tid.es/ES/PAGINAS/disclaimer.aspx > Diese Mail erhalten Sie "dank Informatik" > 2006 war das Informatikjahr - Wissenschaftsjahr 2006 > ________________________________________________________ > > Reinhard Karger, M.A. > Unternehmenssprecher > > Deutsches Forschungszentrum für Künstliche Intelligenz GmbH, DFKI > Campus D 3-2 > D-66123 Saarbrücken > > Tel. : +49 681 85775-5253 > Fax: +49 681 85775-5485 > Mobil: +49 151 1567 4571 > E-Mail: > reinhard.karger at dfki.de > > Internet: > www.dfki.de > > > Geschäftsführung: Prof. Dr. Dr. h.c. mult. Wolfgang Wahlster (Vorsitzender) > Dr. Walter Olthoff > > Vorsitzender des Aufsichtsrats: > Prof. Dr. h.c. Hans A. Aukes > > Registergericht: Amtsgericht Kaiserslautern > Registernummer: HRB 2313 > > ID-Nummer: DE 148 646 973 > ________________________________________________________ > > > http://www.xing.com/profile/Reinhard_Karger > http://twitter.com/ReinhardKarger > http://www.facebook.com/reinhard.karger > http://www.facebook.com/DFKI.GmbH > > > > > > Este mensaje se dirige exclusivamente a su destinatario. Puede consultar nuestra política de envío y recepción de correo electrónico en el enlace situado más abajo. > This message is intended exclusively for its addressee. We only send and receive email on the basis of the terms set out at: > http://www.tid.es/ES/PAGINAS/disclaimer.aspx > Diese Mail erhalten Sie "dank Informatik" > 2006 war das Informatikjahr - Wissenschaftsjahr 2006 > ________________________________________________________ > > Reinhard Karger, M.A. > Unternehmenssprecher > > Deutsches Forschungszentrum für Künstliche Intelligenz GmbH, DFKI > Campus D 3-2 > D-66123 Saarbrücken > > Tel. : +49 681 85775-5253 > Fax: +49 681 85775-5485 > Mobil: +49 151 1567 4571 > E-Mail: reinhard.karger at dfki.de > Internet: www.dfki.de > > Geschäftsführung: Prof. Dr. Dr. h.c. mult. Wolfgang Wahlster (Vorsitzender) > Dr. Walter Olthoff > > Vorsitzender des Aufsichtsrats: > Prof. Dr. h.c. Hans A. 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