[Fiware-foundation-setup] Secondments - questions

[PABLO OSERS]

Hi all,

We've received several comments regarding the Secondments issues:

As understood by ATOS:
I have just got confirmation from EC that secondement is possible under the following conditions:

·         The secondment needs to be formalised in a secondment agreement which details the arrangements (tasks, supervision, location, costs)
·         Under terms of the grant agreement only costs can be declared for reimbursement which have been actually incurred. To this effect the company has to invoice the association, the association has to record the costs in the books and reimburse the costs to the company.
·         The fees charged by Atos must be at actual terms, i.e. free of profit and indirect costs
·         It must be possible to assimilate the working arrangements to an employment situation. Therefore the conditions in place for in-house consultants should be met, i.e. work takes place under the supervision of the association and at the premises of the association, the remuneration must be in line with the salaries paid by the organisation to non-seconded staff.

As understood by Engineering:

I am still waiting a formal feedback from our consultant and I hope to get a formal feedback by friday. At present, anyway, I have informally discussed the issue with a couple of HoU in the Commission and, based on their experience, they do not see any problem to expose seconded staff mainly/only from the FF. I have also spoken with the CEO of an other Association that expose in H2020 projects staff seconded by some industrial members also participating to the the projects. Should you be interested, I could provide (with the prey to keep it confidential) the collaboration model regulating the secondment of a person from an industrial member to the association. The related costs have been exposed by the assiociation and approved even after an Audit on the related project.

As understood by Telefonica:
Secondments can be used, although the project can't be financed if the core activities are done with 100% secondment staff.

Can we clarify that the funds can be received if 100% of the staff is seconded, because under the latest scenarios, there would not be internal staff dedicated to the projects, the 3 main roles would be seconded be each of the members?

Br
Pablo


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