Dear all, We're convening online in an hour. See connection details below. Thanks for the comments received so far. The DoA is ready for submission. The agenda is simple: 1. Status from the coordinator, including new information from the Commission. 2. Walk-through of changes. 3. Comments. 4. Next steps. 5. Any other business. We have set aside two hours, but let's see if we need it. I'm physically at the Radisson in Bratislava, so ping me no later than 10 mins before the meeting if you want to join the call physically. Talk soon. Best, Martin === 1. Please join my meeting, 28 Sep 2016 at 14.00 GMT+2. https://global.gotomeeting.com/join/413566277 2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone. Denmark: +45 69 91 84 58 Australia: +61 2 8355 1034 Austria: +43 7 2088 0716 Belgium: +32 (0) 28 93 7002 Canada: +1 (647) 497-9372 Finland: +358 (0) 923 17 0556 France: +33 (0) 170 950 590 Germany: +49 (0) 692 5736 7206 Ireland: +353 (0) 19 030 053 Italy: +39 0 699 26 68 65 Netherlands: +31 (0) 208 080 759 New Zealand: +64 9 974 9579 Norway: +47 21 04 30 59 Spain: +34 931 76 1534 Sweden: +46 (0) 852 500 691 Switzerland: +41 (0) 435 0026 89 United Kingdom: +44 (0) 20 3713 5011 United States: +1 (571) 317-3116 Access Code: 413-566-277 Audio PIN: Shown after joining the meeting Meeting ID: 413-566-277 === -- Martin Brynskov, Ph.D. Associate professor, interaction technologies Aarhus University Chair, Open & Agile Smart Cities // oascities.org<http://oascities.org/> Research director, AU Smart Cities // smartcities.au.dk<http://smartcities.au.dk/> Director, Digital Design Lab // ddlab.dk<http://ddlab.dk/> Participatory IT Centre // Digital Urban Living // CAVI Tel. (+45) 3068 0424<tel:(+45)%203068%200424> More info: http://au.dk/en/brynskov@cavi On 27 Sep 2016, at 10.50, Martin Brynskov <brynskov at cavi.au.dk<mailto:brynskov at cavi.au.dk>> wrote: Dear all, I'm sorry for the delay -- further input from the Commission has been integrated. Please find attached: - change list for the DoA (Technical Annex Section 1-3 + 4-5) - Technical Annex Section 1-3 - Technical Annex Section 4-5 (without partner profiles, to save space) - notes from the IoT LSP Coordinators meeting with the Commission Sept. 22 All input up to this point has been taken into account in this consolidated version (only two outstanding questions). As a preparation for tomorrow's call (14-16 CEST, as indicated below and called for in a separate calendar invite), please check that (1) the DoA is correct, optimal and flexible, (2) any concerns have been addressed, (3) interdependencies have not been overlooked. Tomorrow, I'll walk through the DoA, with a focus on interdependencies and the input from the Commission. Nothing huge has happened. Main inventions are a strengthened presence of the cities (Reference Zone Forum) and operational coordination with the other LSPs, as required by the Commission. I invite especially two WP leads to check an extra time: WP1 Bram and WP3 Remco. Some changes have been made in other WPs which may influence your tasks. Luis wrote earlier: I wonder if it is to restrictive to have D2.2.1&D2.3.1 in month 9. Personally, I would shift both of them to M12. Although it is a milestone/document linked to the reference zones “more advanced” we do not have to neglect that there will be some work to carry out in terms of adopting common data models and other eventual additions. I left it in M9 for the moment, but welcome discussion. I look forward to submitting the DoA tomorrow after the call. I'll be at the Bratislava venue for lunch, if anyone wants to have a chat about the DoA. Or just a chat. I parallel, I will receive further input and comments from the Commission. Thanks, all. Best, Martin On 24. sep. 2016, at 16.19, Martin Brynskov <brynskov at cavi.au.dk<mailto:brynskov at cavi.au.dk>> wrote: CORRIGENDUM Sorry, wrong time for the conference call Wednesday. It'll be 14-16 CEST (to accommodate optimally for all time zones). The calendar invite, which you have received separately, is correct. -M -- Martin Brynskov, Ph.D. Associate professor, interaction technologies Aarhus University Chair, Open & Agile Smart Cities // oascities.org<http://oascities.org> Research director, AU Smart Cities // smartcities.au.dk<http://smartcities.au.dk> Director, Digital Design Lab // ddlab.dk<http://ddlab.dk> Participatory IT Centre // Digital Urban Living // CAVI Tel. (+45) 3068 0424 More info: http://au.dk/en/brynskov@cavi On 24. sep. 2016, at 16.12, Martin Brynskov <brynskov at cavi.au.dk<mailto:brynskov at cavi.au.dk>> wrote: Dear all, [tldr: - Urgent new actions for all WP leads and all partners to perform on Tuesday. - Online meeting Wednesday at 10-12 CEST. - Informal face-to-face meet-up in Bratislava Tuesday 13-14.] Let me offer you an update on the Grant Agreement Preparation (GAP) process of SynchroniCity, following the IoT LSP Coordinators' coordination meeting Thursday this week in Brussels. Please accept my apologies for the distributed approach, but the last two weeks have been intense, and all resources have been directed towards getting the GAP process deliverables in on time, working with the WP leads primarily and the Commission. The Commission had asked for an update of the Description of Action (DoA) by September 7. Subsequently I went to Brussels to get feedback from our Project Officer (PO) and co-PO. I informed you after this session. In parallel, Emilia has worked with our Financial Officer (FO) and the Common Validation Team (CVT) to get all the partner info into the system. This, as many would be aware, can be an incredibly fickle exercise. But it's the administrative basis for the consortium. The formal milestone of signing the Declaration of Honour (DoH) by September 28 is to confirm this basic info. These two, parallel processes have required 24/7 effort and attention. Emilia has been in constant contact with the FO and the relevant partners. Working with the "system" isn't always a pleasure, but I can assure you that it's important and that failure to perform on these admin tasks will trigger immediate contingency actions, from the coordination side (us) and from the Commission. Warning shots will be (and have been) fired in such cases. We're almost there now. Which is good, because the deadline for getting all of this updated and into the system is on Wednesday. Any outstanding issues by then will trigger a termination process for those partners who have not completed the admin tasks. As for the Description of Action, it also needs to be completed both formally in the system, and in human-readable form (PDF) as an updated version of the Technical Annex Sections 1-5. The DoA is being updated with the input from the consortium, firstly the Work Package leads, and subsequently the partners involved in the specific tasks. Following the meeting this week in Brussels with all of the coordinators of the five LSPs and the two Coordination and Support Action (CSA) projects, we got further cross-cutting elements and milestones to incorporate in the DoA, which are now being integrated. I'll update you on the IoT LSP portfolio later. Working towards the September 28 deadline, there are urgent tasks for all partners to prepare for. Because of the tight timeline, these will happen in three parallel tracks. (a) Consortium finalisation of the DoA -- WP leads and all partners performing quality assurance. (b) Consortium admin information -- signing the DoH. (c) Commission and coordinator dialog on the final version of the DoA. *WP lead action point* A: We're creating for you to review version 1.3 of the DoA. This will arrive Monday by EoB. WP leads *must* review it and actively report back, whether they have improvements or not, by EoB Tuesday. Those in Bratislava can join the informal face-to-face lunch meet-up for quick updates. *All partners action point* B: All outstanding partner information issues must be resolved by Monday EoB. We have no way of preventing the Commission beginning termination processes beyond that point, no matter what the help desk may say. They are not fully informed on all matters and have no authority on you eligibility. *Coordinator Action point* C: I will meet with our POs again, on Tuesday, to resolve any and all outstanding issues in the DoA. Changes will be prepared and integrated in the Final Version 2.0 draft, ready for the conference call Wednesday morning 10-12. After the call, the final Version 2.0 will be submitted. So, please be prepared, and activate the relevant persons on your team, and in your tasks. I apologize for the compressed process, but it is forced upon not just us but all the IoT LSPs. That said, it's a great "family" of projects, and a fantastic initiative with the opportunity to really shape things, locally as well as globally, with a distinctly human-centered approach. One last stretch. And then the Consortium Agreement... Thanks. Best, Martin -- Martin Brynskov, Ph.D. Associate professor, interaction technologies Aarhus University Chair, Open & Agile Smart Cities // oascities.org<http://oascities.org> Research director, AU Smart Cities // smartcities.au.dk<http://smartcities.au.dk> Director, Digital Design Lab // ddlab.dk<http://ddlab.dk> Participatory IT Centre // Digital Urban Living // CAVI Tel. (+45) 3068 0424 More info: http://au.dk/en/brynskov@cavi _______________________________________________ synchronicity-all mailing list _______________________________________________ synchronicity-all mailing list -- Martin Brynskov, Ph.D. Associate professor, interaction technologies Aarhus University Chair, Open & Agile Smart Cities // oascities.org<http://oascities.org> Research director, AU Smart Cities // smartcities.au.dk<http://smartcities.au.dk> Director, Digital Design Lab // ddlab.dk<http://ddlab.dk> Participatory IT Centre // Digital Urban Living // CAVI Tel. (+45) 3068 0424 More info: http://au.dk/en/brynskov@cavi <22 09 2016_IoT-LSP Projects Kick-Off Event_Summary_Meeting_V04.pdf> <SynchroniCity-GAP-Change-List-Cover-v1-3.pdf> <SynchroniCity-Section-1-3-GAP-v1-3-MB.docx> <SynchroniCity-Section-4-5-GAP-v1-3.pdf> _______________________________________________ synchronicity-all mailing list -------------- next part -------------- An HTML attachment was scrubbed... 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