Hi Juanjo, all, As I mentioned during the call today, please, check the comments below before reviewing the management structure that I produced yesterday. Notice that I make (among these comments) the point about risk management. On the other hand, while I was connected to the call today, I have managed to draw a picture of the governance structure of the project in relation to the governance structure of the FIWARE Foundation. I think it makes the context (together with the text) more clear, but there may be mistakes and here is where I need that you check the consistency of the contents. I have inserted the picture in the document in google drive, but you can see it below. I attach a PPT to this e-mail where you can modify or improve the picture in case further interactions are needed. I will wait for feedback from the contributors and reviewers until tomorrow to start working on my part again. [cid:image001.png at 01D1902F.5BF65CF0] Nuria de Lama Research & Innovation ICT Program Manager Vice-Secretary General Big Data Value Association M +34 680645692 T +34 91214 9321 F +34 91754 3252 nuria.delama at atos.net<mailto:nuria.delama at atos.net> Albarracín 25 28037 Madrid Spain www.atosresearch.eu<http://www.atosresearch.eu/> es.atos.net [cid:image003.png at 01D1902F.5BF65CF0] Feel free to download our booklet at http://atos.net/en-us/home/we-are/insights-innovation/research-and-innovation.html _____________________________________________ From: De Lama Sanchez, Nuria Sent: Tuesday, April 05, 2016 9:49 PM To: Fiware-sustainability-proposal at lists.fiware.org Subject: Management Structure and procedures_uploaded and ready for review Importance: High Dear colleagues, I have uploaded a draft version of the management structure and procedures for the FI-NEXT proposal in google drive as agreed in the last call and to be discussed in the meeting tomorrow. In the excel you have also included the word milestones, but that should be in another section, close to the table of deliverables. It is ready for review and therefore I have changed the status in the proposal cockpit :). Some comments: · Main goal: using FI-CORE as starting point and adapt to the needs of this project. Besides reducing complexity --> reduce length too (from almost 30 pages to 8 pages approx..) · The initial explanation has been written from scratch to describe the special conditions of this project in terms of roles and decision-making processes. Pay attention especially to what I say in the second point about the FIWARE foundation (in case it is wrong) · I have analyzed the whole management section of FI-CORE and have reduced it to the maximum extent (no need for FI PPP governance model and no need for a huge amount of roles, as we defined there IMHO). I thought about creating a responsible person for the Community, FIWARE Lab and the FIWARE Evolution, but ...PERFECT! In our case that refers precisely to WP leaders. So, no need for additional layers · Project Management support office --> I refer here to scrum master responsible, agile... --> does it apply to this project as in FI-CORE? · We have to think about a coordinator for the project. It has to be someone from the FIWARE Foundation, not sure to which extent we can leave such an important position open at this stage...this is something to be discussed · I have removed the role of technical coordinator. Do we need one? Is it enough with the overall technical coordinator? Nowadays in FI-CORE, which is more complex, this is done by the same person. Definition of responsibilities of WPL for me is more than enough for FI-NEXT. · I have described the wider FIWARE ecosystem, adding simplified descriptions of main roles in the Open Source Community governance structure. Then, as you can see, I have added a paragraph that briefly introduces a picture that should present the entire FIWARE ecosystem management structure and should relate it to the governing bodies of the FI-NEXT project. So, THIS IS TO BE DONE. o Is there at least a picture for the whole FIWARE governance structure? I did not see anything on the website --> Juanjo? Stefano? · Be aware that I have kept part of the Project plan section of FI-CORE, which includes this sentence: "The Project Plan will be submitted to the European Commission in month 3, but will not be considered as a formal deliverable"; notice that also a Project Management Handbook is described --> to be coherent with the Coordination WP · Risk management: here we need to extend the contents. In FI-CORE we had tables for all kinds of risks; I have removed all that but once there is an integrated draft of the proposal and all the elements are clear we should include at least one table identifying the most impactful risks and the measures to minimize or address them in the project. · Last section on "Tools and Services for Management Assistance" can be removed (I see it a bit repetitive) if we need to reduce pages The two yellow things are the only missing points (at least important ones). As said, before drawing a new picture I prefer to wait in case there is something already elaborated that I can use as starting point. For the risks, it is better to do when the proposal is more advanced. Best regards and see you tomorrow, << OLE Object: Picture (Device Independent Bitmap) >> Nuria de Lama Research & Innovation ICT Program Manager Vice-Secretary General Big Data Value Association M +34 680645692 T +34 91214 9321 F +34 91754 3252 nuria.delama at atos.net<mailto:nuria.delama at atos.net> Albarracín 25 28037 Madrid Spain www.atosresearch.eu<http://www.atosresearch.eu/> es.atos.net << OLE Object: Picture (Device Independent Bitmap) >> Feel free to download our booklet at http://atos.net/en-us/home/we-are/insights-innovation/research-and-innovation.html This e-mail and the documents attached are confidential and intended solely for the addressee; it may also be privileged. If you receive this e-mail in error, please notify the sender immediately and destroy it. As its integrity cannot be secured on the Internet, the Atos group liability cannot be triggered for the message content. 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