[Fiware-wpl] URGENT AND VERY IMPORTANT Fwd: FI-WARE Activity Report - Deliverable 1.2.a

[Juanjo Hierro]

Hi all,

  Yesterday we sent the Activity Report to the EC.   Unfortunately, we were in a rush because delay from some partners giving their input to this report so, since we thought it was not going to be saleable to send it without giving POs and the reviewers at least two working days to read it, we decided to send it to them with a disclaimer about the report in resources consumption (see message below)

  I believe that description of Activity itself is fine.   However, we would like you to check the resources consumption allocated by partners in your respective chapter teams.

  You can find a table on page 64 which summarizes the PMs declared by each partner in your respective WP.   The "Real PM" is the amount of PMs each partner has reported to us they have consumed.   This is the data we would like you to check and then report to us whether you agree with it or not.    Note that we are reporting for the 6 first months of the project.   It's true that you should not consider just the people you interact with, there might be a development team behind of course.    But you know better than us, based on actual contribution from every partner within your chapter, whether the amount of PMs being reported is fair or not.

  The "Planned PM" in that spreadsheet is not a target value you should compare reported ("Real PM") against.   The values there correspond to values reported by the partners and we have found that some of them seem to have calculated them wrong.   Probably, you remember that we reached an agreement during proposal preparation regarding distribution of resources in technical WPs (WP3-WP10) along duration of the project.   That agreement meant that if a partner plans to allocate a stable team of X people to a particular WP, on average he will devote 50% of that team for the 9 first months (this typically in a rump, but 50% on average after all).    This means that, typically, partners should not have spent more than 10% of the PMs allocated to them in each WP, for the whole duration of the project (you can get the PMs allocated to each partner in your WP from the DoW).   Of course, smalls deviation from that parameter may be reasonable, but relevant deviations worth taking a look.   Note that if some partners continue consuming PMs at the rate they have reported in this period, it may mean they plan to leave the project in the middle of it because they will run out of resources.

  Miguel has already sent to some partners an email asking for rationale in those case where a significant deviation has been detected.   The WPL is copied in those cases.  Therefore, they are the cases that requires particular attention from you.   Of course, it would be nice that you review all the figures reported for your WP and tell us whether they sound reasonable or not.

  It would be nice to get the most critical cases detected and solved for the review on Tuesday, so that we can present revised figures at the review.

  Thanks and best regards,

-- Juanjo

-------- Original Message --------
Subject:        FI-WARE Activity Report - Deliverable 1.2.a
Date:   Thu, 17 Nov 2011 15:23:42 +0100
From:   Juanjo Hierro <jhierro at tid.es><mailto:jhierro at tid.es>
To:     Arian.ZWEGERS at ec.europa.eu<mailto:Arian.ZWEGERS at ec.europa.eu> <Arian.ZWEGERS at ec.europa.eu><mailto:Arian.ZWEGERS at ec.europa.eu>, dgr at whitestein.com<mailto:dgr at whitestein.com> <dgr at whitestein.com><mailto:dgr at whitestein.com>, msli at icfocus.co.uk<mailto:msli at icfocus.co.uk> <msli at icfocus.co.uk><mailto:msli at icfocus.co.uk>, rdifrancesco at ymail.com<mailto:rdifrancesco at ymail.com> <rdifrancesco at ymail.com><mailto:rdifrancesco at ymail.com>, bel.piet1 at gmail.com<mailto:bel.piet1 at gmail.com> <bel.piet1 at gmail.com><mailto:bel.piet1 at gmail.com>
CC:     FI-WARE project EC mailbox <INFSO-ICT-285248 at ec.europa.eu><mailto:INFSO-ICT-285248 at ec.europa.eu>, Jose Jimenez <jimenez at tid.es><mailto:jimenez at tid.es>, Miguel Carrillo <mcp at tid.es><mailto:mcp at tid.es>, "jhierro >> \"Juan J. Hierro\"" <jhierro at tid.es><mailto:jhierro at tid.es>



Dear PO and project reviewers,

   Please find enclosed the Activity Report (deliverable 1.2.a) of the
FI-WARE Project.

   We are still reviewing some of the resources/costs figures so that
information in that respect may change.   We intend to submit a new
version of this deliverable, with more accurate figures, before the
review.   However, you may rely on the rest of the report and review the
reporting of activities done.

   Best regards,

   Juanjo Hierro
   Chief Architect & Technical Manager FI-WARE Project



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