[I4trust] IMPORTANT Fwd: i4Trust, 951975 - midterm review, 18 May 2022 - preparations

[Juanjo Hierro]

Hi everyone,

   I received this mail from our PO last week while I was on holiday so 
I couldn't forward it to you at that moment.

   Main urgent matter is that we have to propose a draft for the agenda 
of the review on May 18th by May 22nd (this Friday).

   I will come with a proposal before 14:00 today so that we can close a 
proposal between today and tomorrow and send it on Friday as requested.

   Any input you may want to send to me in the meantime is welcome.

   Cheers,

Document
Juanjo Hierro
Chief Technology Officer
juanjose.hierro at fiware.org
www.linkedin.com/in/jhierro <https://www.linkedin.com/in/jhierro>
Twitter: @fiware <https://twitter.com/fiware> @JuanjoHierro 
<https://twitter.com/JuanjoHierro>











-------- Forwarded Message --------
Subject: 	i4Trust, 951975 - midterm review, 18 May 2022 - preparations
Date: 	Tue, 12 Apr 2022 10:25:24 +0000
From: 	NAGY Annamaria <Annamaria.NAGY at ec.europa.eu>
To: 	Juanjo Hierro <juanjose.hierro at fiware.org>
CC: 	cnect-h2020-951975 at ec.europa.eu <cnect-h2020-951975 at ec.europa.eu>



Dear Juanjo,

Please find below further information and guides on the upcoming midterm 
review and reporting.

*Review meeting, test meeting*

The review meeting will take place on *18 May 2022*, via 
video-conference between *9.30-17.00*. During this review the consortium 
will report on the achievements of the first reporting period. I let you 
choose the platform that suits the consortium best, so you will need to 
send out the calendar invitations for the review and for the test 
meeting as well to all participants, including me and the reviewers.

Please organise a *30 min test meeting* at the start of the rehearsal, 
on *17 May* in the morning, when I can join in with the two reviewing 
experts to test features (presenting, chat function, connection 
quality), to agree on meeting rules (raising hands, chat, Q&A, etc.) and 
also to introduce ourselves. It is very important that all review 
participants attend this technical test.

*Agenda, participants, presentations*

I would like to ask you to send me the *draft agenda* as soon as ready, 
but not later than *22 April*. After we finalise it, I will forward it 
to the reviewers.

When planning the meeting, you can follow the work packages or propose 
any other structure that you find best to demonstrate the achievements 
of the project.

Please include also:

  * 5-10-minute slots after each presentation for questions and
    discussion with the reviewers. (During presentations the chat
    function could be used by reviewers to ask questions.)
  * a 30-minute break at the end of all presentations, when I can have a
    closed meeting with the reviewers
  * 15 minutes for feedback from the reviewers to the consortium and wrap-up
  * 30 minutes in the very end dedicated to filling in the innovation
    questionnaire

Regarding participants, all should have an active role in the review 
meeting.

Please gather*all presentations* of the review and share them with me 
and the reviewers the *day before the meeting*. The slides are part of 
the review material.

*Periodic Report*

The Periodic Report, consisting of a technical and a financial part, 
should be submitted via the Portal by *31 May 2022* (within 60 days 
after the end of the reporting period).

To facilitate the reviewing experts’ work, please send me a *draft* 
version of the *Technical Report* one week before the review, by *11 May*.

The technical report consists of two parts.

  * Part A – contains the cover page, a publishable summary and the
    answers to the questionnaire covering issues related to the project
    implementation and the economic and social impact. Part A is based
    on the information entered by the participants through the periodic
    and continuous reporting modules of the Portal.
  * Part B – the narrative part that includes explanations of the work
    carried out by the beneficiaries during the reporting period and an
    overview of the progress towards the project objectives, justifying
    the differences, if any, between the work expected under Annex I of
    the Grant Agreement (Description of the Action) and the work
    actually done. Part B needs to be uploaded in the system in PDF format.

*Innovation questionnaire*

We collect information on innovative ideas and organisations in our 
projects via a questionnaire to be filled in at the end of reviews. You 
have received an information letter about that and the template via the 
Portal. Pavel Smrz will be your designated "innovation expert" in 
addition to his task as a technical expert and he will fill out and 
submit the online form after the review meeting.

As indicated in the innovation information letter, please provide me by 
*11 May* with:

  * the title of each innovation being developed in the project (20 to
    200 characters)
  * a description of each innovation (50 to 500 characters)

As preparation for this exercise, the consortium should reflect on each 
question for each of these innovations. It is recommended that key 
partners for each of these innovations are present at the meeting.

*Further guidance*

Technical report template with explanations (Part A and Part B):

http://ec.europa.eu/research/participants/data/ref/h2020/gm/reporting/h2020-tmpl-periodic-rep_en.pdf__

Online Manual, Reports & payment requests:

https://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/grant-management/reports_en.htm

On-line Manual, Periodic reports:

https://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/grant-management/reports/periodic-reports_en.htm

Guidance on H2020 periodic reporting electronic submission:__

https://webgate.ec.europa.eu/funding-tenders-opportunities/display/IT/Periodic+Reporting

Guidance on the technical report submission:__

https://webgate.ec.europa.eu/funding-tenders-opportunities/pages/viewpage.action?pageId=8913035#Reportingprocess%E2%80%94general-B.CompletingyourcontributiontotheTechnicalPartofthePeriodicReport__

Should you have any questions, please do not hesitate to contact me.

Many thanks and best regards,

Annamaria

*Annam**ária Nagy*

***
**
**European Commission**
*DG Communications Networks, Content and Technology*
*Unit G1 - Data Policy and Innovation*

*EUROFORUM 1/294

10, rue Robert Stumper, L-2557 Luxembourg*
*Tel.: +352-4301-33850*
*annamaria.nagy at ec.europa.eu <mailto:annamaria.nagy at ec.europa.eu>**
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