Hi FYI only: Some of us have some tasks here, therefore I chose to forward it in duplication to you… Best wishes Markus From: fiware-administrative-bounces at lists.fi-ware.eu [mailto:fiware-administrative-bounces at lists.fi-ware.eu] On Behalf Of JAVIER DE PEDRO SANCHEZ Sent: Montag, 4. November 2013 00:50 To: 'fiware-administrative at lists.fi-ware.eu'; Henrik Abramowicz; Alen Jusufbasic (alen.jusufbasic at ericsson.com) Subject: [Fiware-administrative] FI-WARE: Second group of remarks (FORM-C-2) Importance: High Dear all, Please find enclosed the second group of remarks from the Commission to the last submission of the FORM-C-2. (My responses in red). I need your contribution if your company is highlighted in yellow. Deadline, Tuesday 5th, 2013 EOB. Thank you in advance. BR Javier. Green highlighted: It’s ok. Yellow highlighted: Required action of the partner. Beneficiary 3 IBM Israel – Science and Technology LTD : Please note that 3.469 € are claimed in the Form C. The costs of the CFS are incurred in Period 3 therefore should not be charged in this reporting period but in the next reporting period. Please remove this costs from the Form C. Could you please explain why 3.469 € are charged when the fee according to the CFS is 4.050 € (excluding VAT) ? Normally 4.050 € should be charged in the next reporting period. I think it is correct and no action is required. IBM-IL has provided two CFS, one per period. 3.469 € are claimed in P2 as cost of the CFS of P1. 4.050 € will be claimed in P3 as cost of CFS of P2. [cid:image001.jpg at 01CED93E.11A29330] SIGNED FORM-C-1 of IBM-IL [cid:image002.jpg at 01CED93E.11A29330] Beneficiary 3 IBM Israel – Thank you for the additional letter from the auditors but the amount mentioned are only regarding the eligible costs of period 1 and adjustment of period 1, they do not refer of the costs of period 2. Could you please ask them to resubmit the letter taking into account also period 2 ? Ok, I will ask them to resubmit the letter again. Beneficiary 4 IBM Research : Thank you for your clarification about the adjustment. Could you please confirm that the adjustment is only of direct costs ? We were expecting to have a split of direct and indirect costs, as per the rejection in period 1. I’m going to ask them to update their adjustment because I think they didn’t split their adjustment. The financial statement says: [cid:image003.jpg at 01CED93E.11A29330] “FI-WARE-rejections-RP1” excel file provided by the Commission says: [cid:image004.jpg at 01CED93E.11A29330] and IBM-CH has declared: [cid:image005.png at 01CED93E.11A29330] Beneficiary 5 : Thales Communications & Security SAS + Third Parties : Beneficiary 5 Thales Communications & Security SAS : Please note that in previous period a comment was made : "A total of 456.442 € (including the third parties) may be resubmitted as adjustment in the next reporting period" The calculation of the costs resubmitted for TC and the third parties show an amount of 570.305 € Please clarify? You are right. I’m going to ask them to clarify it. “FI-WARE-rejections-RP1” excel file provided by the Commission says: [cid:image006.jpg at 01CED93E.11A29330] and THALES (beneficiary + third parties) have declared higher adjustment as follows: [cid:image007.png at 01CED93E.11A29330] [cid:image008.png at 01CED93E.11A29330] Beneficiary 6 Telecom Italia : Please note that the cost of the CFS can only be claimed in the next reporting period because the costs are incurred in reporting period 3. Please remove this costs from the Form C and claim those costs in the next reporting period. Regarding the CFS : Please note that the name of the person who has signed the CFS is required for the Beneficiary in the terms of reference (name and function of the an authorised representative) to be added when submitting the original version. Yes, there is a mistake, they have declared the second CFS cost instead of the first one. I’m going to ask them to update it. TI has provided two CFS, one per period. 3.025 € should be claimed in P2 as cost of the CFS of P1. 2.050 € would be claimed in P3 as cost of CFS of P2. [cid:image009.jpg at 01CED93E.11A29330] [cid:image010.jpg at 01CED93E.11A29330] [cid:image011.jpg at 01CED93E.11A29330] Beneficiary 7 Orange : Please note that the costs for the CFS are incurred in period 3, therefore those costs could not be charged in period 2. Please remove those costs and claim them in the next reporting period. I think it is correct and no action is required. FT has provided two CFS, one per period. 3.800 € are claimed in P2 as cost of the CFS of P1. 3.800 € will be claimed in P3 as cost of CFS of P2. [cid:image012.jpg at 01CED93E.11A29330] [cid:image013.jpg at 01CED93E.11A29330] Beneficiary 9 Nokia Siemens HU : Could you please confirm that it is usual accounting practice to charge Courier Services as direct costs ? Normally those costs are included in the indirect costs? Please provide in the management report an annex documents with those confirmations. I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 9 Nokia Siemens Hungary : Please note that maximum amount of 90.547 € could be resubmitted in Period 2 as adjustment of period 1. This amount should normally be split between direct costs and indirect costs. Could you please make the correction accordingly? I think they have to split them between direct costs and indirect costs. So, I’ll ask it to them. Financial Statement says: [cid:image014.jpg at 01CED93E.11A29330] “FI-WARE-rejections-RP1” excel file provided by the Commission says: [cid:image015.jpg at 01CED93E.11A29330] and NSN-HU has declared on NEF the following: [cid:image016.jpg at 01CED93E.11A29330] Beneficiary 11 Deutsche Telekom AG : Reminder Comment from previous session : Please note that the DVI-D (36 €) and the USB (35 €) should be mentioned as consumables. Please note that those costs should normally be included in the overheads. Could you please confirm that it is usual accounting practice to charge those costs as direct costs ? (please add the e-mail confirmation in Annex of the Management report). As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 12 Technicolor R&D France SNC : Please note that the costs of the CFS can only be claimed in Period 3 because the costs are incurred in period 3 and not period 2. Please remove this costs from the current Form C and claim it in the next reporting period. You are right. I’m going to ask them to remove it. [cid:image017.jpg at 01CED93E.11A29330] Beneficiary 12 Technicolor R&D France SNC : Please note that according to the comment made in the reporting period 1, a total of 395.177 € (including Third Party) may be resubmitted as adjustment in the next reporting period. Currently we have 278.175 € + 118.787 € = 396.962 €. Please clarify the difference ? You are right. I’m going to ask them about it. Financial Statement says: [cid:image018.jpg at 01CED93E.11A29330] [cid:image019.jpg at 01CED93E.11A29330] “FI-WARE-rejections-RP1” excel file provided by the Commission says: [cid:image020.jpg at 01CED93E.11A29330] and TRDF has declared on NEF the following: [cid:image021.png at 01CED93E.11A29330] Beneficiary 12 Technicolor R&D Paris : Please note that we acknowledge the Form C of Period 2 for the Third party (who left the project on 31/12/2012). Please provide in annex to the management report a statement that the costs are from 01/05/2012 to 31/12/2012. This e-mail confirmation is still missing. I’m going to ask for it again. It will be included in the Periodic Report too. Beneficiary 12 Technicolor R&D Paris : Please note that for the Third party, there is an adjustment Form C of period 2 in period 2 which is empty. Could you please remove this adjustment ? I’ve just removed it. Before: [cid:image022.jpg at 01CED93E.11A29330] [cid:image023.jpg at 01CED93E.11A29330] Now: [cid:image024.jpg at 01CED93E.11A29330] Beneficiary 13 Ericsson AB : Please provide a letter stated that the costs charged in the Form Cs are until 23/01/2013 (date of termination of the participation of Ericsson in the project) and not 30/04/2013 as mentioned in the Form C. Please attach this confirmation to an annex of the management report. As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 13 Ericsson AB : Please note that we acknowledge the submission of the costs previously rejected: 260.608 €. Please note that this amount should have been split between direct and indirect costs. Could you please correct ? You are right. I’m going to ask them to split this amount between direct and indirect costs. Financial Statement says: [cid:image025.jpg at 01CED93E.11A29330] “FI-WARE-rejections-RP1” excel file provided by the Commission says: [cid:image026.jpg at 01CED93E.11A29330] and EAB has declared on NEF the following: [cid:image027.jpg at 01CED93E.11A29330] Beneficiary 14 ATOS Please note that I did not see the separate excel sheet a breakdown of travel per Travel, person, dates, place, purpose and Amount. Please add this form in the Annex of the Management report with the other clarifications. It was a mistake including the excel file into the REMARKS-FORM-C-2 report. It was included as image, not as file. [cid:image028.jpg at 01CED93E.11A29330] It will be included in the Periodic Report. No action is required except to include the provided excel file in the Periodic Report. Beneficiary 19 INTEL IRELAND : Please note that we have acknowledged the resubmission of the costs rejected in period 1. Regarding the Third Party : We have noticed that INTEL GMBH does not request EC funding, could you please confirm this in the annex of the management report ? As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 27 Entidad Publica Empresarial Red Could you please provide a written confirmation that the costs charged in the Form C of RP2 are from 01/06/2012 to 30/04/2013 together with the signed Form C? As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 28 ZHAW : Could you please provide a written confirmation that the costs charged in the Form C of RP2 are from 01/11/2012 to 30/04/2013? To be attached in the Management report or send with the signed FormC. As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 29 DFKI : Could you please provide a written confirmation that the costs charged in the Form C of RP2 are from 01/11/2012 to 30/04/2013 ? To be attached in the Management report or send with the signed Form C. As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 30 USAAR-CISPA Could you please provide a written confirmation that the costs charged in the Form C of RP2 are from 01/11/2012 to 30/04/2013 ? To be attached in the Management report or send with the signed Form C. Beneficiary 31 EPROS : Could you please provide a written confirmation that the costs charged in the Form C of RP2 are from 01/11/2012 to 30/04/2013?To be attached in the Management report or send with the signed FormC. As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 32 iMinds : Could you please provide a written confirmation that the costs charged in the Form C of RP2 are from 01/02/2013 to 30/04/2013? To be attached in the Management report or send with the signed FormC. As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. Beneficiary 33 NSNG1 : Could you please provide a written confirmation that the costs charged in the Form C of RP2 are from 05/05/2012 to 30/04/2013 ? To be attached in the Management report or send with the signed Form C. Please remove the adjustment Form C in period 2 for period 2. As mentioned before, I will include all the remarks and their responses in a new section of the Periodic Report. So, the confirmation e-mail you mean (provided in the last NEF session) will be included. No action is required except to include the provided confirmation e-mail in the Periodic Report. 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