Hi Oleg,
I also travelled earlier.
I went in Navan to Expenses, clicked on the flight and added the screenshot
of the other flight where you upload the receipt. I also uploaded a picture
there as a proof of attendance, that you can see in the preview.
[image: Screenshot 2023-11-16 at 10.57.16.png][image: Screenshot 2023-11-16
at 10.58.46.png][image: Screenshot 2023-11-16 at 10.59.52.png]
Am Do., 16. Nov. 2023 um 10:46 Uhr schrieb Oleg Korneev <
oleg.korneev at fiware.org>:
> Dear Andrea,
> I have a question about adding a screenshot to confirm prices for flights
> if you travel earlier/later.
> There‘s basically no function in the expenses report part to provide media
> except description in the text form. As also the same situation you will
> see inside days if you start the process. Please see the screenshots from
> Navan below:
> [image: Screenshot 2023-11-16 at 10.29.33.png]
> [image: Screenshot 2023-11-16 at 10.34.57.png]
> As also in the area with flight booking you can‘t provide any media. See
> below:
> [image: Screenshot 2023-11-16 at 10.38.40.png]
> I even checked function "Type details" it has function to upload, but you
> cannot put 0 euro to claim and obviously can‘t claim any other amount as
> flight was paid through Navan:
> [image: Screenshot 2023-11-16 at 10.39.26.png]
>
> I know that you are not a Navan support. But your request is impossible to
> proceed and maybe they should provide normal instructions on how to make it
> if we need to do it anyway. I saved my screenshot of the flight price
> difference to Google Drive as usual for any case.
> best
>
>
> Oleg Korneev
>
> <https://www.fiware.org/>
>
> Marketing Manager
>
> Phone: +49 171 198 21 50
>
> Email: oleg.korneev at fiware.org
>
> www.fiware.org
>
> <https://nexus.lab.fiware.org/fiware.signature>
>
>
>
>
> On Wed, Nov 15, 2023 at 7:01 PM Andrea Kather <andrea.kather at fiware.org>
> wrote:
>
>> Dear all,
>>
>> thank you for all your feedback on Navan so far ! There is very positive
>> feedback from the team, but of course some things are not yet working as
>> they should, also because FIWARE has special requirements due to the funded
>> projects audits in which numerous proofs for business trips are required.
>>
>> Joschua from Navan is currently in the process of passing on the issues
>> we have experienced to his account management team as they are more aware
>> of the challenges you have faced and the issues that have arisen with some
>> of your bookings and can ideally resolve them for and with us soon. As soon
>> as this handover has taken place, we will have another call to clarify
>> specific questions.
>>
>> Nevertheless, please continue to book and settle everything directly
>> related to a business trip (transportation costs, accommodation, hotel tax,
>> sometimes also parking or toll costs, a SIM card in case that it was
>> approved before and needed onsite) only via Navan. Please remember to
>> request your physical Navan credit card so that it can be used for local
>> transport.If you have any problems, please contact the Navan support
>> <https://app.navan.com/app/helpcenter/home/travel/myself> first or let
>> me know to try to solve things quickly, if there is no other way.
>>
>> *Settlement of travel expenses in Navan*
>>
>> Daily Allowance
>> Navan reimburses the daily allowance to your personal bank account -
>> please set up your profiles accordingly.
>> The calculation of the daily allowance (the amounts are determined by the
>> German government for each country) works in the same way as before, you
>> can add start and end of journey as well as the times in "Navan expenses >
>> transactions > add transaction > per diem". (Start time of travel => when
>> you closed the door at home to travel, arrival time => when you opened the
>> door at home after a business trip.)
>>
>> [image: Navan per diem calculation.png]
>>
>> Please remember to always add a screenshot to your travel expense report
>> showing that travelling earlier than necessary for the job or leaving later
>> was not more expensive than travelling on the dates you actually had to be
>> on site for the job, if you plan to spend some more days for leisure. This
>> justification is required by the accounting department.
>> If the trips are linked to a funded project, please also remember to
>> always add proof of personal attendance such as your event badge, the
>> invitation, meeting minutes, etc., and the boarding passes.
>>
>> Meals that were covered by FIWARE, a partner or else you need to subtract
>> from the daily allowance, i.e. the breakfasts at the hotel, lunches and
>> catering (if provided onsite), a working dinner your team lead advanced for
>> FIWARE, etc.. (According to our accounting department, already a provided
>> sandwich counts as a meal and should therefore be deducted as a meal
>> provided (strictly speaking).)
>>
>>
>> As there were questions about the booth party at the SCEWC in Barcelona,
>> this meal doesn't have to be deducted from the colleagues who were doing
>> the registration and stand cleaning during the party, as there was simply
>> no opportunity to have tapas (confirmed by Ulrich).
>>
>> Thank you very much !
>>
>> Kind regards
>> Andrea
>>
>>
>> Andrea Kather
>>
>> <https://www.fiware.org>
>>
>> Assistant to the BoO
>>
>> Phone: +49 174 788 35 65
>>
>> Email: andrea.kather at fiware.org
>>
>> www.fiware.org
>>
>> <https://nexus.lab.fiware.org/fiware.signature>
>>
>>
>>
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