Upon Andrea’s advice I chatted with Navan, they do not provide such a service. Even if all the payments have been done though Navan, they cannot deliver the sum automatically, so we need to do it manually. If I understood correctly, this is because the hotel reservation is only a pro-forma rate and not an invoice. The invoice is sent later to the employee. I don’t know if we upload then the invoice to Navan if this would work, but I’m afraid that only ‘administrators’ like Andrea can filter per project / trip expenses. Lydia From: ff-all-bounces at lists.fiware.org <ff-all-bounces at lists.fiware.org> On Behalf Of Stefano De Panfilis Sent: Friday, January 12, 2024 11:17 AM To: Andrea Kather <andrea.kather at fiware.org> Cc: Mailing List FF all <ff-all at lists.fiware.org> Subject: Re: [ff-all] Travel Expense Accounting Navan > Funded projects dear andrea, this request from clara is super important to alleviate the work of all, first of all of you. do we have a functionality or at least a monthly report that creates such individual trips summaries or at least totals? ciao, stefano On Fri, 12 Jan 2024 at 11:14, <clara.pezuela at fiware.org <mailto:clara.pezuela at fiware.org> > wrote: Andrea, I tried to add the costs into the timesheet, but I don’t see in Navan app where I can get the total costs per trip, only individual cost items. Could you guide on that? Thanks Clara Pezuela <https://www.fiware.org/> VP Funded Programs Phone: +34 675 62 99 74 Email: <mailto:clara.pezuela at fiware.org> clara.pezuela at fiware.org <https://www.fiware.org/> www.fiware.org De: ff-all-bounces at lists.fiware.org <mailto:ff-all-bounces at lists.fiware.org> <ff-all-bounces at lists.fiware.org <mailto:ff-all-bounces at lists.fiware.org> > En nombre de Andrea Kather Enviado el: viernes, 12 de enero de 2024 11:09 Para: Mailing List FF all <ff-all at lists.fiware.org <mailto:ff-all at lists.fiware.org> > Asunto: [ff-all] Travel Expense Accounting Navan > Funded projects Dear all, please remember to always indicate the funded project when submitting travel expenses and your per diem costs that are linked to a project, so that they can be correctly recorded and billed for the financial audits. Please also remember to always include the total amount in your timesheets as well. Many thanks and kind regards Andrea Andrea Kather <https://www.fiware.org/> Assistant to the BoO Phone: +49 174 788 35 65 Email: andrea.kather at fiware.org <mailto:andrea.kather at fiware.org> <https://www.fiware.org/> www.fiware.org <https://nexus.lab.fiware.org/fiware.signature> __________________________________________________________________________________________ You can get more information about our cookies and privacy policies on the following links: - https://fiware-legal.readthedocs.io/en/latest/PersonalDataProtectionPolicy.html - https://fiware-legal.readthedocs.io/en/latest/FIWARECookiesPolicy.html ff-all mailing list ff-all at lists.fiware.org <mailto:ff-all at lists.fiware.org> To unsubscribe from ff-all mailing list, go to the information page of the list at: https://lists.fiware.org/listinfo/ff-all -- Stefano De Panfilis Chief Operating Officer stefano.depanfilis <mailto:charlotte.kotterman at fiware.org> @fiware.org <https://www.fiware.org/> www.fiware.org Mob: +393357542567 Skype: depa01 twitter: depa01 <https://twitter.com/fiware> -------------- next part -------------- An HTML attachment was scrubbed... URL: <https://lists.fiware.org/private/ff-all/attachments/20240112/54800907/attachment-0001.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: ~WRD2237.jpg Type: image/jpeg Size: 823 bytes Desc: not available URL: <https://lists.fiware.org/private/ff-all/attachments/20240112/54800907/attachment-0002.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 248697 bytes Desc: not available URL: <https://lists.fiware.org/private/ff-all/attachments/20240112/54800907/attachment-0003.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 338782 bytes Desc: not available URL: <https://lists.fiware.org/private/ff-all/attachments/20240112/54800907/attachment-0001.png>
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