[ff-all] Travel Expense Accounting Navan > Funded projects

[Andrea Kather]

.. our emails just crossed in cyberspace :D

Thank you, Lydia !

Kind regards
Andrea

Andrea Kather

<https://www.fiware.org>

Assistant to the BoO

Phone: +49 174 788 35 65

Email: andrea.kather at fiware.org

www.fiware.org

<https://nexus.lab.fiware.org/fiware.signature>




On Fri, 12 Jan 2024 at 13:33, <lydia.montandon at fiware.org> wrote:

> Upon Andrea’s advice I chatted with Navan, they do not provide such a
> service. Even if all the payments have been done though Navan, they cannot
> deliver the sum automatically, so we need to do it manually. If I
> understood correctly, this is because the hotel reservation is only a
> pro-forma rate and not an invoice. The invoice is sent later to the
> employee. I don’t know if we upload then the invoice to Navan if this would
> work, but I’m afraid that only ‘administrators’ like Andrea can filter per
> project / trip expenses.
>
> Lydia
>
>
>
> *From:* ff-all-bounces at lists.fiware.org <ff-all-bounces at lists.fiware.org> *On
> Behalf Of *Stefano De Panfilis
> *Sent:* Friday, January 12, 2024 11:17 AM
> *To:* Andrea Kather <andrea.kather at fiware.org>
> *Cc:* Mailing List FF all <ff-all at lists.fiware.org>
> *Subject:* Re: [ff-all] Travel Expense Accounting Navan > Funded projects
>
>
>
> dear andrea,
>
>
>
> this request from clara is super important to alleviate the work of all,
> first of all of you.
>
> do we have a functionality or at least a monthly report that creates such
> individual trips summaries or at least totals?
>
>
>
> ciao,
>
> stefano
>
>
>
> On Fri, 12 Jan 2024 at 11:14, <clara.pezuela at fiware.org> wrote:
>
> Andrea,
>
>
>
> I tried to add the costs into the timesheet, but I don’t see in Navan app
> where I can get the total costs per trip, only individual cost items. Could
> you guide on that?
>
>
>
> Thanks
>
>
>
>
>
> *Clara Pezuela*
>
> <https://www.fiware.org/>
>
> *VP Funded Programs*
>
> Phone: +34 675 62 99 74
>
> Email: clara.pezuela at fiware.org
>
> www.fiware.org
>
>
>
>
>
> *De:* ff-all-bounces at lists.fiware.org <ff-all-bounces at lists.fiware.org> *En
> nombre de *Andrea Kather
> *Enviado el:* viernes, 12 de enero de 2024 11:09
> *Para:* Mailing List FF all <ff-all at lists.fiware.org>
> *Asunto:* [ff-all] Travel Expense Accounting Navan > Funded projects
>
>
>
> Dear all,
>
>
>
> please remember to always indicate the funded project when submitting
> travel expenses and your per diem costs that are linked to a project, so
> that they can be correctly recorded and billed for the financial audits.
> Please also remember to always include the total amount in your timesheets
> as well.
>
>
>
>
>
>
>
> Many thanks and kind regards
>
> Andrea
>
>
> *Andrea Kather*
>
> [image: Image removed by sender.] <https://www.fiware.org/>
>
> *Assistant to the BoO*
>
> Phone: +49 174 788 35 65
>
> Email: andrea.kather at fiware.org
>
> www.fiware.org
>
> [image: Image removed by sender.]
> <https://nexus.lab.fiware.org/fiware.signature>
>
>
>
>
>
>
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> --
>
> *Stefano De Panfilis*
>
> Chief Operating Officer
>
> stefano.depanfilis at fiware.org <charlotte.kotterman at fiware.org>
>
> www.fiware.org
>
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>
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