Dear Stefano and Clara, all, it's possible to sort the travel expenses in the Navan Business Travel section, if you click on the highlighted option and check under expenses. There you can arrange to submit chronologically. Unfortunately Navan doesn't offer the option (atm) to sort by project name nor shows the linked total expenses in the traveler profiles. To somehow allow to check everyone for the total amounts the only option is to share the detailed statements FIWARE receives with the monthly invoices. I uploaded the first three statements combined into one in the 2023 timesheets folder everyone has access to. The sheet sheet itself is stored in _NAVAN TRANSACTIONS <https://drive.google.com/drive/folders/1FYjAC0l6oOruwD8mEVbEM5srz9xBgPGk> showing all transactions from 15.08. - 15.12.2023. I will update the list with each new statement (mid of each month). You can filter by 'RELATED_TRAVELERS' (column N), for example and check for your total travel amounts linked to projects. Regarding the needed proofs, may I ask you to please store those in your timesheets folder and name them accordingly (date_proof of attendance_project name) instead of sending them to me by email, that would be a big help and one step shorter :) Many thanks !! Kind regards Andrea Andrea Kather <https://www.fiware.org> Assistant to the BoO Phone: +49 174 788 35 65 Email: andrea.kather at fiware.org www.fiware.org <https://nexus.lab.fiware.org/fiware.signature> On Fri, 12 Jan 2024 at 11:16, Stefano De Panfilis < stefano.depanfilis at fiware.org> wrote: > dear andrea, > > this request from clara is super important to alleviate the work of all, > first of all of you. > do we have a functionality or at least a monthly report that creates such > individual trips summaries or at least totals? > > ciao, > stefano > > On Fri, 12 Jan 2024 at 11:14, <clara.pezuela at fiware.org> wrote: > >> Andrea, >> >> >> >> I tried to add the costs into the timesheet, but I don’t see in Navan app >> where I can get the total costs per trip, only individual cost items. Could >> you guide on that? >> >> >> >> Thanks >> >> >> >> >> >> *Clara Pezuela* >> >> <https://www.fiware.org/> >> >> *VP Funded Programs* >> >> Phone: +34 675 62 99 74 >> >> Email: clara.pezuela at fiware.org >> >> www.fiware.org >> >> >> >> >> >> *De:* ff-all-bounces at lists.fiware.org <ff-all-bounces at lists.fiware.org> *En >> nombre de *Andrea Kather >> *Enviado el:* viernes, 12 de enero de 2024 11:09 >> *Para:* Mailing List FF all <ff-all at lists.fiware.org> >> *Asunto:* [ff-all] Travel Expense Accounting Navan > Funded projects >> >> >> >> Dear all, >> >> >> >> please remember to always indicate the funded project when submitting >> travel expenses and your per diem costs that are linked to a project, so >> that they can be correctly recorded and billed for the financial audits. >> Please also remember to always include the total amount in your timesheets >> as well. >> >> >> >> >> >> >> >> Many thanks and kind regards >> >> Andrea >> >> >> *Andrea Kather* >> >> <https://www.fiware.org/> >> >> *Assistant to the BoO* >> >> Phone: +49 174 788 35 65 >> >> Email: andrea.kather at fiware.org >> >> www.fiware.org >> >> <https://nexus.lab.fiware.org/fiware.signature> >> >> >> >> >> >> __________________________________________________________________________________________ >> >> You can get more information about our cookies and privacy policies on >> the following links: >> - >> https://fiware-legal.readthedocs.io/en/latest/PersonalDataProtectionPolicy.html >> - https://fiware-legal.readthedocs.io/en/latest/FIWARECookiesPolicy.html >> >> >> ff-all mailing list >> ff-all at lists.fiware.org >> >> To unsubscribe from ff-all mailing list, go to the information page of >> the list at: >> https://lists.fiware.org/listinfo/ff-all >> >> > > -- > Stefano De Panfilis > Chief Operating Officer > stefano.depanfilis at fiware.org <charlotte.kotterman at fiware.org> > www.fiware.org > Mob: +393357542567 > Skype: depa01 > twitter: depa01 > > <https://twitter.com/fiware> > > > > -------------- next part -------------- An HTML attachment was scrubbed... URL: <https://lists.fiware.org/private/ff-all/attachments/20240112/cb6fdbe2/attachment-0001.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 248697 bytes Desc: not available URL: <https://lists.fiware.org/private/ff-all/attachments/20240112/cb6fdbe2/attachment-0001.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 338782 bytes Desc: not available URL: <https://lists.fiware.org/private/ff-all/attachments/20240112/cb6fdbe2/attachment-0001.png>
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