Dear all, the overview needed an update due to a mistake (thanks for spotting and letting me know, Clara !). You'll find the corrected version on the drive : LINK <https://docs.google.com/spreadsheets/d/1J0NZDU9ng8Kmtxx4RZ6t_4pI9PbhTjdA/edit?usp=sharing&ouid=111803668596928166325&rtpof=true&sd=true>, now with column V for "related travelers" is one of the options you can use to check the costs linked to your project travels. Please only use the given filters to sort and check. [image: Screenshot 2024-01-12 at 17.05.14.png] Many thanks ! Kind regards, Andrea Andrea Kather <https://www.fiware.org> Assistant to the BoO Phone: +49 174 788 35 65 Email: andrea.kather at fiware.org www.fiware.org <https://nexus.lab.fiware.org/fiware.signature> On Fri, 12 Jan 2024 at 13:33, Andrea Kather <andrea.kather at fiware.org> wrote: > Dear Stefano and Clara, all, > > it's possible to sort the travel expenses in the Navan Business Travel > section, if you click on the highlighted option and check under expenses. > There you can arrange to submit chronologically. Unfortunately Navan > doesn't offer the option (atm) to sort by project name nor shows the linked > total expenses in the traveler > profiles. > > To somehow allow to check everyone for the total amounts the only option > is to share the detailed statements FIWARE receives with the monthly > invoices. I uploaded the first three statements combined into one in the > 2023 timesheets folder everyone has access to. The sheet sheet itself is > stored in > > _NAVAN TRANSACTIONS > <https://drive.google.com/drive/folders/1FYjAC0l6oOruwD8mEVbEM5srz9xBgPGk> > > showing all transactions from 15.08. - 15.12.2023. I will update the list > with each new statement (mid of each month). > > You can filter by 'RELATED_TRAVELERS' (column N), for example and check > for your total travel amounts linked to projects. > > Regarding the needed proofs, may I ask you to please store those in your > timesheets folder and name them accordingly (date_proof of > attendance_project name) > instead of sending them to me by email, that would be a big help and one > step shorter :) > > Many thanks !! > > Kind regards > Andrea > > Andrea Kather > > <https://www.fiware.org> > > Assistant to the BoO > > Phone: +49 174 788 35 65 > > Email: andrea.kather at fiware.org > > www.fiware.org > > <https://nexus.lab.fiware.org/fiware.signature> > > > > > On Fri, 12 Jan 2024 at 11:16, Stefano De Panfilis < > stefano.depanfilis at fiware.org> wrote: > >> dear andrea, >> >> this request from clara is super important to alleviate the work of all, >> first of all of you. >> do we have a functionality or at least a monthly report that creates such >> individual trips summaries or at least totals? >> >> ciao, >> stefano >> >> On Fri, 12 Jan 2024 at 11:14, <clara.pezuela at fiware.org> wrote: >> >>> Andrea, >>> >>> >>> >>> I tried to add the costs into the timesheet, but I don’t see in Navan >>> app where I can get the total costs per trip, only individual cost items. >>> Could you guide on that? >>> >>> >>> >>> Thanks >>> >>> >>> >>> >>> >>> *Clara Pezuela* >>> >>> <https://www.fiware.org/> >>> >>> *VP Funded Programs* >>> >>> Phone: +34 675 62 99 74 >>> >>> Email: clara.pezuela at fiware.org >>> >>> www.fiware.org >>> >>> >>> >>> >>> >>> *De:* ff-all-bounces at lists.fiware.org <ff-all-bounces at lists.fiware.org> *En >>> nombre de *Andrea Kather >>> *Enviado el:* viernes, 12 de enero de 2024 11:09 >>> *Para:* Mailing List FF all <ff-all at lists.fiware.org> >>> *Asunto:* [ff-all] Travel Expense Accounting Navan > Funded projects >>> >>> >>> >>> Dear all, >>> >>> >>> >>> please remember to always indicate the funded project when submitting >>> travel expenses and your per diem costs that are linked to a project, so >>> that they can be correctly recorded and billed for the financial audits. >>> Please also remember to always include the total amount in your timesheets >>> as well. >>> >>> >>> >>> >>> >>> >>> >>> Many thanks and kind regards >>> >>> Andrea >>> >>> >>> *Andrea Kather* >>> >>> <https://www.fiware.org/> >>> >>> *Assistant to the BoO* >>> >>> Phone: +49 174 788 35 65 >>> >>> Email: andrea.kather at fiware.org >>> >>> www.fiware.org >>> >>> <https://nexus.lab.fiware.org/fiware.signature> >>> >>> >>> >>> >>> >>> __________________________________________________________________________________________ >>> >>> You can get more information about our cookies and privacy policies on >>> the following links: >>> - >>> https://fiware-legal.readthedocs.io/en/latest/PersonalDataProtectionPolicy.html >>> - https://fiware-legal.readthedocs.io/en/latest/FIWARECookiesPolicy.html >>> >>> >>> ff-all mailing list >>> ff-all at lists.fiware.org >>> >>> To unsubscribe from ff-all mailing list, go to the information page of >>> the list at: >>> https://lists.fiware.org/listinfo/ff-all >>> >>> >> >> -- >> Stefano De Panfilis >> Chief Operating Officer >> stefano.depanfilis at fiware.org <charlotte.kotterman at fiware.org> >> www.fiware.org >> Mob: +393357542567 >> Skype: depa01 >> twitter: depa01 >> >> <https://twitter.com/fiware> >> >> >> >> -------------- next part -------------- An HTML attachment was scrubbed... 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