[ff-marketing] Marketing Info (IMPORTANT to the whole Marketing Team): Working with 3rd parties

[Angeles Tejado]

Hello

I will add to the projects' timing a tab with the Framework Contract
Agreements that need to be updated and links to folders with work orders
and excel sheet where we need to add updates with work orders. This is to
review in the call tomorrow as you suggested Cristina.

Best

On Thu, 29 Oct 2020 at 14:01, Cristina Brandtstetter <
cristina.brandtstetter at fiware.org> wrote:

> Dear all,
>
> As of recent discussions, I would like to remind you all on the following
> procedures well known and established:
>
>    1. *Involving 3rd parties to work for Marketing* (outsourced
>    activities), *can only happen AFTER a signed work order* by Ulrich and
>    myself.
>    Andrea has also been following and supporting this process since fall
>    2019, too.
>    Remember: Involving 3rd parties to work for us even without a specific
>    written contract is by law however seen as a contract.
>    Contracting can only happen after a formal internal approval.
>    Signatures on official contracts sent to a 3rd party can currently only be
>    given by Ulrich and Stefano.
>    2. Where we have *framework agreements* in place, no further quotes
>    for outsourced activities need to be requested.
>    Still, an internal work order needs to be signed.
>    3. Where we *do not have framework agreements in place* but we need to
>    work with a 3rd party (service provider), *3 quotes by 3 different
>    providers have to be taken in*. When deciding for the final service
>    provider, a short argumentation is required why the specific one has been
>    selected.
>    *This is for anti-corruption purposes.*
>    4. If practical life shows that we are using certain service providers
>    more frequently, a *framework agreement makes most sense to
>    avoid quotes collection for each activity / product* to be provided by
>    a third party (service provider).
>    5. *Exception Handling:*
>    Exceptions we (Ulrich, Stefano a/o myself) have run in the past for
>    one reason or another do not give to anybody a self-deciding argumentation
>    why not to follow our implemented standard processes.
>
> I want to underline once more that I will not sign ex-post work orders
> already given out to third parties before even having been informed and
> no signed approval by Ulrich & myself is available (which in some
> exceptional cases can also be an email approval).
>
> If framework extension agreements or new framework contracts are required
> from your point of view, you can always propose them a/o bring this topic
> to our FRIDAYs' COMS & DISSEMINATION calls.
> Please be aware that these contracts usually take some time until ready to
> sign and ready to be implemented.
>
>
> Many thanks for your attention to these important points.
>
> Cheers,
> Cristina
> Cristina Brandtstetter
> Chief Marketing Officer
> M. +39 3737004468
> cristina.brandtstetter at fiware.org
> www.fiware.org
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