[Fiware-summit-program-committee] Minutes of the call 16-10-27 about coordination of the FIWARE Summit

[Juan José Hierro]

Dear all,

  You are receiving this email because we have registered you in the
mailing list we have created for supporting the work of FIWARE Summit
Program Committee.

  These are the minutes of the confcall we have had today.

  @All: Please review these minutes careful and confirm whether you
understand and agree, otherwise raise any question/issue.

  The scope of each of the three parallel track of the programme were
described including target audience (partly in the call, partly in the
original mail, also in the current document shared on Google docs):


Track
Subtrack
Target audience
Goal
Space where it will be hosted
Expected number of attendees
When
Comments
FIWARE Community
Working meetings of FIWARE Technical Chapters
Developers of the FIWARE OS community [1]
coordination of activities
Meeting rooms (one per chapter)
approx. 100 (including all rooms)
All three days
FIWARE Technical Chapters already meet every week by confcall so this is an
opportunity to meet f2f and do some more work together (mostly planning or
architecture discussions)
FIWARE Community
Working Meetings of FIWARE Ecosystem Support Committees (ESCs: Mundus,
Accelerator, iHubs) and FIWARE TSC (Technical Steering Committee)
representatives
representatives of ESCs and TSC
[2]
coordination of activities
Meeting rooms (one main, two additional for parallel exercises)
approx 20-30
First day and maybe third
The agenda of these working meetings is somehow similar to agenda of A16
workshops in phase 3 of the FI-PPP
Developers
Developers' primer
Any potential developer of apps based on FIWARE
training on technology
Aula room
approx 100
First day and half of second

Developers
how-to sessions
Any potential developer of apps based on FIWARE or developers willing to
contribute to FIWARE
training on technology, attract potential contributors
Aula room
approx 100
Half of second and third day

Open Conference
N/A
Decision and policy makers, startup/SMEs CEOs and strategic decision
makers, accelerators, potential new members of the FIWARE Foundation
Dissemination of potential of FIWARE in three focus domains: Smart Cities,
Smart Agrifood, Smart Industry.
Dissemination of opportunities for SMEs, startups and other stakeholders
joining the FIWARE ecosystem and joining the FIWARE Foundation as members
Auditorium
200-300
Second and third days
We need to come with an attractive program


[1] Following best practices of open source communities, these meetings
will be open so that any one can join (typically as observers).   I don't
expect there will be many people from the outside joining in this first
Summit but it may happen and nevertheless we should allow it.
[2] Following also best practices this meetings may be open to anyone who
wish to join at least as observers.   In any case, we shall send
invitations to representatives of accelerators involved in phase 3 and any
other accelerator we believe they may be interested

  More details about scope, etc of the program at:

https://docs.google.com/document/d/1uEwHjW162q3QwSwm4mTNov-UtdFhuneGPBpIBSacbl8/edit?usp=sharing

  A first sketched agenda is available at:

https://docs.google.com/spreadsheets/d/1t7OyyDahvcsEPajYNjtglxQndDPHfgD2IeT-3JPhwJM/edit?usp=sharing


  Regarding Conference pannels linked to position of FIWARE in the
different domains (Smart Cities, Smart Agrifood, Smart Industry) the
following pattern was suggested:

   - 15 mins introductory presentation elaborating on why FIWARE is
   relevant and what are the benefits it does bring
   - 30 mins of a pannel discussion in the format of several speakers
   invited to have a discussion on stage answering questions of a moderator
   (no slides)

  During the confcall we reviewed the points where we need further
development and what actions were needed.   Here it is the summary of major
points:


   - *@Sebas**, with the support of @Sean*: will design a proposal for the
   agenda of the second subtrack of the FIWARE Community track (Working
   Meetings of FIWARE Ecosystem Support Committees (ESCs: Mundus, Accelerator,
   iHubs) and FIWARE TSC (Technical Steering Committee) representatives)
      - Agenda of previous A16 workshops in phase 3 could be a good input
      - Focus on topics that require coordination within ESCs and between
      ESCs and the TSC
      - *@All*: Bring input of topics that should be addressed during the
      meetings so that Sebas/Sean can take them into account in the
design of the
      agenda


   - *@Bernartita/Juanjo*: prepare panel on Smart Cities for the Conference
   track (see agenda of second day)
   - *@Harald/Sjaak*: prepare panel on Smart Agrifood for the Conference
   track (see agenda of second day)
   - *@Nuria/<someone to invite, may be Oscar Lazaro from Innovalia?>*:
   prepare panel on Smart Industry for the Conference track (see agenda of
   second day)
   - *@Jacques/Federico*: prepare panel on FIWARE Mundus program (see
   agenda of second day)
   - *@Roi/Sean*: prepare panel on FIWARE Accelerator program (see agenda
   of second day)
   - *@All*: bring inputs for all the above (sending mails on this mailing
   list now that we have up and running)
   - *@Responsibles of pannels*: raise needs they may have for their panels
   (beyond the standard requirements)
   - *@All*: Bring input and first developed proposal of their assigned
   action to our next call
   - *@Juanjo*: setup a doodle for a follow-up confcall next week (we shall
   use GTM this time)


  Some questions we didn't have time to tackle:

   - Organization of exhibition area: goals, what to bring, reimburse
   travel costs for people exhibiting?
   - Reimbursement of travels for speakers in panels
   - Means for engaging target audiences
   - Agenda of second day for the Conference Track (we will come with a
   proposal anyways to next call)

  I believe this is all.  Again: Please review these minutes carefully and
confirm whether you understand and agree, otherwise raise any
question/issue.   Feedback and comments are of course welcomed.

  Best regards,
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