Dear all,
Please don´t forget to sign FI-WARE GPF asap.
Not received (in red):
Number
Partners
ELECTRONIC
GPF SIGNED
HARD CPY
GPF SIGNED
1
TID
10/05/2011
10/05/2011
2
SAP
PENDING
PENDING
3
IBM-IL
PENDING
PENDING
4
IBM-CH
PENDING
PENDING
5
THALES
PENDING
PENDING
6
TI
PENDING
PENDING
7
FT
PENDING
PENDING
8
NSN-G
11/05/2011
PENDING
9
NSN-H
13/05/2011
PENDING
10
NSN-FI
PENDING
PENDING
11
DT
PENDING
PENDING
12
TRDF
PENDING
PENDING
13
EAB
11/05/2011
PENDING
14
ATOS
12/05/2011
PENDING
15
ENG
PENDING
PENDING
16
ALU-I
PENDING
PENDING
17
ALU-D
PENDING
PENDING
18
SIEMENS
PENDING
PENDING
19
INTEL
PENDING
PENDING
20
NEC
12/05/2011
PENDING
21
Franhoufer
10/05/2011
13/05/2011
22
INRIA
13/05/2011
PENDING
23
UPM
13/05/2011
PENDING
24
UDE
PENDING
PENDING
25
UNIROMA1
13/05/2011
PENDING
26
UniS
12/05/2011
PENDING
RECEIVED
11
2
BR
Javier de Pedro
Telefónica I+D
De: JAVIER DE PEDRO SANCHEZ [mailto:jdps at tid.es]
Enviado el: martes, 10 de mayo de 2011 10:28
Para: 'PPP-CorePlatform at future-internet.eu'
Asunto: PPP_Platform [FI-WARE]: GPF to sign
Dear partners, please find attached GPF from NEF.
1.- Please, send us two signed copies of your A2.5 to following address:
Attn: Javier de Pedro Sánchez
Telefónica I+D
Edificio Oeste 1 - planta 4
Ronda de la Comunicación s/n
28050 Madrid
Spain
Deadline: May 17th, 2011
2.- Please, send us scanned copy to: subsidies at tid.es<mailto:subsidies at tid.es>
Deadline: May 13th, 2011
BR
Javier de Pedro
Telefónica I+D
De: Arian.ZWEGERS at ec.europa.eu [mailto:Arian.ZWEGERS at ec.europa.eu]
Enviado el: lunes, 09 de mayo de 2011 11:50
Para: JOSE JIMENEZ DELGADO; JUAN JOSE HIERRO SUREDA
CC: Caragh.O'CONNOR at ec.europa.eu; JOSE LUIS PEÑA SEDANO; thomas.michael.bohnert at sap.com; Annalisa.Bogliolo at ec.europa.eu
Asunto: RE: FI-WARE: pre-financing
Dear Jose,
It was a pleasure for Peter and me to attend the kick-off meeting.
About the dates, in chronological order (Caragh, please correct me if I'm wrong):
- GPF form A2.5 by all partners (+ form A2.6 and A4 by Telefonica): asap. Partners should send the form to the coordinator, who sends it to the EC.
- EC internal step: ICTC approval, expected for May 11
- EC internal step: Commission Decision, expected for ca. May 25
- EC internal step: Commitment, i.e. preparation of the Grant Agreement. For this, we need all GPF forms. Expected for end of May / beginning of June. The Grant Agreement with the accession forms (Form A) is sent to the coordinator
- Coordinator signs Grant Agreement and returns to EC (beginning of June?)
- EC countersigns Grant Agreement, which thereby enters into force (beginning of June?)
- Prefinancing paid by EC (mid June?)
- Partners sign Form A and send 3 copies to the coordinator (in principle within 45 days after the entry into force of the grant agreement. See article 1.2 of the grant agreement)
The Consortium Agreement should in principle be signed before the grant agreement enters into force (see article 1.4 of the grant agreement)
Please note that preparation of the Grant Agreement is subject to the availability of all GPF forms. In other words, late forms will delay all subsequent steps.
Let me also take this opportunity to tell you that I will be out of office for 2 months starting May 23. Annalisa and Caragh will take care of the actions above, but please keep me in cc.
Best regards,
Arian.
________________________________
From: JOSE JIMENEZ DELGADO [mailto:jimenez at tid.es]
Sent: Monday, May 09, 2011 10:07 AM
To: ZWEGERS Arian (INFSO); JUAN JOSE HIERRO SUREDA
Cc: O'CONNOR Caragh (INFSO); JOSE LUIS PEÑA SEDANO; 'thomas.michael.bohnert at sap.com'
Subject: RE: FI-WARE: pre-financing
Dear Arian
It was great having you in Madrid. I hope you are safely back in Brussels and that you got a good impression on the project kick off
We are receiving some request from our partners on the precise dates regarding
- Signature of the GA
- Signature of GPF
- Time allowance to signature of GA by partners
- Signature of CA
Some of them require a high level signature, and it would be good, for their internal processes to have a more accurate indication
Thank you
BR
----
Jose Jimenez
Telefonica I+D
jimenez at tid.es
tf +34 91 4832660
De: Arian.ZWEGERS at ec.europa.eu [mailto:Arian.ZWEGERS at ec.europa.eu]
Enviado el: miércoles, 20 de abril de 2011 14:37
Para: JUAN JOSE HIERRO SUREDA; JOSE JIMENEZ DELGADO
CC: Caragh.O'CONNOR at ec.europa.eu
Asunto: RE: FI-WARE: pre-financing
See below.
The attachment was too large to be sent. It is based on the NEF tables and the narrative part of the DoW (i.e. the DoW pdf you sent us)
________________________________
From: ZWEGERS Arian (INFSO)
Sent: Wednesday, April 20, 2011 2:35 PM
To: 'Juanjo Hierro'; 'JOSE JIMENEZ DELGADO'
Cc: O'CONNOR Caragh (INFSO)
Subject: RE: FI-WARE: pre-financing
Dear Jose, Juanjo,
The FI-WARE file was signed by our director. See attachment for the DoW that is part of the file.
We received the following comment to be addressed:
"(3) Please note that in the budget tables in DoW, page 287 , part B , Beneficiary 5 (Thales) has a total budget of 3 782 850 € . However the total budget in PHX is 3 785 081 €. Please correct it."
In fact, there are two issues:
- the table with Thales third parties on page 285 of the latest Word file is not consistent with the data in NEF, e.g. budget TS is 1,332,795 according to the table on page 285. It is 1,361,115 if you calculate the sum of the 6 parts, and it is 1,370,115 in NEF
- the table on page 288 is not consistent with the A3 table in the DoW, e.g. Thales budget and funding, TRDF budget, and so on.
These minor issues need to be corrected before commitment stage, so please correct them within the next 2 weeks.
Thanks,
Arian.
________________________________
From: ZWEGERS Arian (INFSO)
Sent: Tuesday, April 19, 2011 1:49 PM
To: 'Juanjo Hierro'; 'JOSE JIMENEZ DELGADO'
Subject: RE: FI-WARE: pre-financing
New text, as agreed by our lawyers:
"Note: The European Commission will pay the coordinator the pre-financing indicated in Article 6 of the Grant Agreement within the specified delay. However, the coordinator will only distribute 50% of the pre-financing to the beneficiaries at that time. The other 50% of the pre-financing may be distributed upon explicit written agreement of the Commission, which will base its decision on the technical reports provided in the review which will be held after 6 months after the starting date of the project. This provision will not affect the Coordinator role in the project as established in the Grant Agreement."
________________________________
From: ZWEGERS Arian (INFSO)
Sent: Tuesday, April 19, 2011 11:54 AM
To: 'Juanjo Hierro'; 'JOSE JIMENEZ DELGADO'
Subject: FI-WARE: pre-financing
Dear Jose, Juanjo,
The amount of pre-financing to be paid to FI-WARE needs to be adjusted.
My initial thought was 15.3 M€, based on standard EC rules, which are based on the maximum EU contribution, but subtracting the 12.3 M€ of the competitive calls from the max EU contribution.
It is advised not to have a second and third pre-financing at the moments the new beneficiaries from the competitive calls will join the consortium after an amendment of the grant agreement.
Therefore, considering second/third pre-financings are not an option, the solution is to calculate the pre-financing amount based on the full maximum EU contribution.
Pre-financing would then be almost 21.9 M€.
This would require an update of the statement on page 216 of Part B:
"The European Commission will pay the coordinator the full pre-financing indicated in Article 6 of
the Grant Agreement within the specified delay. However, the coordinator will only distribute 50% of the
pre-financing contribution to the beneficiaries at that time. [...]"
The consequence is that 1) the amount of pre-financing that will be paid to the beneficiaries is roughly the same (70% of 15.3M is roughly equal to 50% of 21.9M), 2) the amount that Telefonica will have in the bank after distributing the 50% of pre-financing is much larger (50% of 21.9M > 30% of 15.3M), since it now will include the corresponding amount of pre-financing for the open calls)
If you agree, then please send me an updated DoW.
Best regards,
Arian.
________________________________
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